Doctor Appointment Letter – Format, Sample & Template

Download free doctor appointment letter templates, editable formats, and sample letters you can customize for hospitals, clinics, or healthcare institutions.

A doctor appointment letter is an official employment document issued by a hospital, clinic, nursing home, medical college, or healthcare organization to appoint a registered medical practitioner for professional service.

Quick Definition: A doctor appointment letter is a formal document issued by a healthcare institution that confirms the appointment of a registered doctor and outlines duties, remuneration, and terms.

A doctor’s appointment letter legally defines the doctor’s designation, department, remuneration, duty hours, responsibilities, and employment conditions. It is mandatory for hospital HR compliance, medical council verification, visa processing, and banking documentation.

This page provides the doctor appointment letter format, verified appointment letter doctor sample, downloadable doctor appointment letter template, and doctor appointment letter format in Word for healthcare institutions.

This appointment letter format is part of a broader category of appointment letter formats and samples used across healthcare and professional institutions.

Table of Contents

When is a Doctor Appointment Letter Issued?

A doctor appointment letter is typically issued when:

• A hospital hires a new doctor

• A specialist or consultant is appointed

• A resident doctor joins

• A visiting doctor is engaged

• A medical college appoints faculty

A properly drafted appointment letter ensures legal compliance while clearly defining medical role, duties, and professional accountability.

Appointment Letter Format for Doctor

This format outlines the essential elements required for a legally valid doctor appointment letter.

A standard doctor appointment letter format must contain:

• Hospital / Clinic Name

• Doctor’s Full Name

• Medical Qualification

• Registration Number

• Designation

• Department

• Date of Joining

• Remuneration

• Duty Hours

• Probation (if any)

• Terms & Conditions

• Authorized Signature

This structure is followed in all professional doctor appointment letters.

Key Components of Doctor Appointment Letter

A professional doctor appointment letter template must define:

• Medical responsibility

• Professional ethics

• Confidentiality

• Patient care obligations

• Salary and incentives

• Legal protection

Appointment Letter Doctor Sample

Subject: Appointment Letter for the Position of Doctor

Dear Dr. __________,

We are pleased to appoint you as Consultant Physician at City Care Hospital
with effect from __________.

You will provide medical services, patient diagnosis, and treatment as per
hospital protocols and medical standards. You shall report to the Medical Director.

Your monthly remuneration will be Rs. __________. Duty hours will be as per
hospital roster.

You shall abide by professional ethics, patient confidentiality, and
institutional policies.

We look forward to your professional contribution.

Yours sincerely,
Medical Director
Hospital Name

Why a Doctor Appointment Letter Is Legally Critical

A job appointment letter for a doctor:

• Proves professional employment

• Supports medical registration

• Enables visa & bank verification

• Protects against malpractice claims

• Ensures hospital compliance

Healthcare institutions rely on appointment letters to establish accountability and regulatory compliance.

For other healthcare and professional roles, you may also refer to our appointment letter formats .