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Claim Letter – How to write Claim Letter ?

Claim letter is the most important and the basic requirement to ensure a person’s eligibility for claim from the company or organization.

Purpose of Claim letter

Claim letter is written to inform the insurance company about the incident explaining how it happened and also providing details about the situation. The claim letter is used for claiming that how a person is eligible for claim. 

How to Write Claim letter

While writing the claim letter ensure that it should be successful in producing the intended result. All data should be clearly mentioned such as policy number, date and the policy amount. Finally the claim amount should be mentioned. The letter should be written in a polite way.

Some common use of claim letter

Commonly, Claim letter is required at the time the claim is claimed from the insurance company whether it could be a car, auto, fire, medical or the life insurance, when a loved one passes away and if you are the beneficiary to their life and you need to receive the money, claim letter is the first requirement which is applicable for the payment settlement. The claim letter is also required at the time of claim denial. When the claim is denied give the reasons why the claim should be denied or rejected in a polite way.  

Find various types of claim letter format and sample as example for quick and easy understanding and also available to download in Doc and PDF for quick and easy uses :

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Letter of Claim for Breach of Contract

Sample Template



Name: Mr. / Ms._______________
Address: _____________________
_____________________________


 
Dear Mr. / Ms._________________
 
This is to bring to your notice that you have not completed the interior design job that you were hired for on mentioned date (_________). You failed to install the shelving system correctly, and you didn’t even start installing the carpet.

We are deeply disappointed that you could not hold up your end of the contract we signed. 

A quick response from your end is expected. Please respond as early as possible.
 

Sincerely,

 

Name______________,
Contact info _________ 

 

 

 

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Direct Claim Letter

Sample Template


 
                                                                                                         Date:________

 

From
Name of the Insurance Claiming Person
Address __________
Email ID __________
Contact No. ________
 
To,
Name of the Person
Designation
Organization Name
Address ___________
__________________


 
Dear Sir/ Madam,
 
                                             SUBJECT: DIRECT CLAIM LETTER
 
I am writing this letter as you owe me an amount total of Rs.------------------/- as an outstanding debt. This amount includes all the necessary extra charges.In a mothh time, you have to make the full pa yment.
 
We have earlier agreed that you will pay my outstanding debt in installments but  you constantly fail to make the payment.

I hope to hear from you soon regarding payment of my amount. I will appreciate an effort from your end to avoid any more problems in the future.
 
Yours Faithfully,
 
 
Name of the Insurance Claiming Person

 

 

 

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Insurance Claim Letter

Sample Letter



                                                                                                       Date:________
 

 

From
Name of the Insurance Claiming Person


Address __________


Email ID __________


Contact No. ________
 
To,
Name of the Person
Designation
Organization Name
Address ___________
__________________
 
                                             Subject: Insurance claim of the car
 
Dear ,
 
I am writing this letter in regards with the insurance claim for my car. My car insurance policy number is _______________. The details of the car accident are mentioned below:
 
On (incidence date) ___________, I parked my car in front of my office, in the parking area. There was a track that tried to park between two cars, but it was no enough space and it hit my car from behind. The result is that the body from behind got smashed. I checked my insurance papers and I could see from there that I am eligible for claim. I have met the insurance representative and filed the report. I was informed that you will contact me regarding insurance.
 
I would like to inform you that I haven´t received any correspondence, any calls from your company regarding this matter in spite of my reminders during the last 4 days.
 
Please look into the matter and oblige.
 
Sincerely,
 
Signature
Name of the Insurance Claiming Person

 

 

 

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