HR Knowledge

Free Letters

Party invitation Letter or Email is a formal way of inviting friends – Find Party invitations wording in Email Letter  with Sample Template

We celebrate some happy occasions such as Birthday marriage, promotions, holidays and house warming with our families and friends. To celebrate the occasion, we formally invite our colleagues, friends and family members to join, to make the event more memorable and cheerful.

We invite the people by sending email and letter by post or by calling them.

In this article, we will discuss some formats and samples of the letters for different occasions. While writing a any Birthday or other party invitation letter or email, one must keep in mind the following points:

  1. The receiver’s name and contact information must be mentioned clearly.
  2. Sender’s name and contact information must be mentioned. If the party invitations are sent officially, the sender’s name and designation must be mentioned.
  3. Be specific whether the receiver is invited alone or with family.
  4. Provide information about the venue, nearest landmark and an alternate contact number.
  5. The letter theme must be polite, soliciting the presence.
  6. One may also mention the Dos and Don’ts if applicable. Such as Consumption of liquor is strictly prohibited, or late-night entry prohibited.
  7. While sending the party invitations online, there is no need to mention the full address or contact information.
  8. For the specific invitations like dinner party invitations, it is recommended to mention whether the receiver is invited alone or with family and mandatorily the complete address of the venue.

What is Online Party Invitation Email

Inviting the person through emails on an occasion like –  Birthday, Promotion, Marriage, Farewell etc. It is basically a mode for the invitation. The main difference between Online Party Invitation and offline Party Invitation is in Online Invitation, we require only the email address of the receiver, whereas in Offline Party invitation, we require the complete contact information of the sender. In Online invitation, there is no need to mention the address of both the parties, whereas in offline invitation, it is must.

The Birthday or any other Party invitation Email Letter is the invitation provided by senior authority, HR department for any annual party or Birthday or for any other occasion  which is arranged by management for the employees.

Find below various Birthday or other Party Invitation Email Letter Sample Template and Format for Example and quick uses.

 

DOWNLOAD FREE

pdf word

 

Tea Party Invitations Letter

Sample Template


 

Date: __________

 

For celebrating the small-scale achievements, like graduation day, performance recognition etc., and tea parties are very common and organized by inviting the close friends, colleagues.

One must keep in mind the following points, while writing the tea party invitation

  • The occasion must be clearly mentioned.
  • The receiver must be clarified whether invited alone or with family.

Please refer the sample invitation letter Tea Party Invitation letter sample.


Tea Party Invitation letter/mail sample


 

Dear Receiver Name,

Your will be glad to know that I have been awarded Employee of the month, for month (________), for early achieving the sales targets.

On this occasion I have arshy ranged a tea party on Date of this month.

You are requested to attend this party. Please join me at 6 p.m., in cafeteria situated at Address.

 

Yours Sincerely

Sender Name

 

 

  • social share

DOWNLOAD FREE

pdf word

 

Farewell Party Invitation Letter

Sample Template


 

Date: _________

 

This type of letter is sent to invite the colleagues, managers on the occasion of farewell of an employee, when he retires or leaves the organization to join other organization.

While sending the farewell party invitation letter, one must keep in mind the following points

  • The letter must mention the occasion in detail, along with the venue.
  • The name of the person for whom the farewell party is organized, also to be mentioned.

Please refer the sample invitation letter


Farewell Party Invitation Letter Sample


 

From,

John Hopkins,

Complete Address_____

Date:_______

 

To

Name

Address_______

Subject: Farewell Party Invitation

Dear Name,

I Organizer Name is glad to invite you along with your family to attend the party organized to bid farewell to our Employee Designation, Person Name, who is getting retired on last day of this month.

The venue for the same is Guest Celebration Hall, Near Elephant Cave, Florida and the party would begin at 7 pm sharp.

 

Awaiting your presence.

 

Yours Truly,

Name of the inviter

 

 

  • social share

DOWNLOAD FREE

pdf word

 

Birthday Party Invitation Letter
Sample Template


 

This type of letter is sent to invite the person on birthday occasion.

While sending the birthday party invitations, one must keep in mind the following points –

  • The senders contact information must be mentioned, in case of sending the letter through email, it is not mandatory or suggested.
  • The venue must be mentioned clearly, it would be better, if the nearest landmark is also mentioned in the invitation letter.
  • The letter must be based on solicitation of presence theme.
  • Always provide happy news at the beginning of the letter, to mark good impression on sender.
  • Recommended to end the letter, on positive vibe. Such as the use of “Hope that the invitee will come” and the sender must be thankful to the invitee.

As per the appropriate level of the relationship with the receiver, recommended to use the appropriate respectful words.

Please refer the sample invitation letter - Birthday party invitation letter


​Birthday Party Invitation Letter Sample


 

From,

Sender Name,

Date:________

To,

Receiver Name,

Subject: Invitation for Birthday

Dear Name,

Your presence is solicited on the occasion of grand birthday celebration of Name for our son(relation) Name on dated (_________)

Being much loved member of the family, Our family wants to make this day special and memorable.

Hoping your presence on your birthday, to make the day very special, cheerful and memorable.

 

Thanking You

Yours truly,

Name

 

Name and Signature

The sample invitation above is the scenario based birthday party invitation template, the contents vary as per the situation.

 

 

  • social share

DOWNLOAD FREE

pdf word

 

Party Invitation Letter

Sample Template


 

Date: _________

To,

The Vice President,

Address _________

_________________

Sub: Party Invitation

Dear Mr. / Mrs.

I would like to invite you to join us for dinner on (Day) ________, (month, date, year) ________at (time) ____________ in the evening as we celebrate our __________________.

The party will be held at (venue) _________________ and will be an informal gathering.

This means that you can come in any attire you are comfortable with.

I hope to see you in our simple dinner party with the rest of our friends. We are pretty sure that with your presence, our very special day would be perfect. It would be very nice to reminisce our past when we were just boyfriend and girlfriend.

On the other hand, this party is also open to people who you want to be with. We are looking forward to meeting you to ___________________________ party.

 

Best Wishes,

 

The Celebrators,

Name of the person / organization

 

 

 

  • social share

LATEST JOBSView All

RELATED ARTICLES

23 Feb, 2024 Performance management
Worried About Your Employee Ap...

Worried About Your Employee Appraisal at Work? These Performance Management KPIs Will Help You Outperform Everyone! Employee pe...

20 Feb, 2024 Human Resource
HR Transformation - Why Your S...

HR Transformation: Why Your Startup’s Digital Transformation Plans Should Include It The startup world is gearing up for a bi...

16 Dec, 2023 Performance management
Online Competency and Results-...

Online Competency and Results-based Performance Management System Performance management software online systems are tools that...

09 Dec, 2023 Career & Education
Starting a New Career

Starting a New Career! Find the Strategies for a New Beginning It can be exciting when you want to start a new career. It ca...

05 Dec, 2023 HR Process
Measuring Onboarding Experienc...

Measuring Onboarding Experience for Performance Review Onboarding is a pivotal transitional phase, serving as the link between ...

29 Nov, 2023 Human Resource
Difference between HRD and HRM

Difference between HRD and HRM While HRM (human resource management) is an established and essential discipline within the real...

20 Nov, 2023 Performance management
Best Performance Management Sy...

Best Performance Management System for Small Business and Startup Companies Small business companies and startups come across m...

17 Nov, 2023 Human Resource
Integrating Work-Life Balance ...

Integrating Work-Life Balance to Support Talent Retention A health work-life balance is important for the well-being and job sa...

19 Oct, 2023 HR software & Technology
Human Resource Software for Sm...

Best HR Software or Human Resource Software for Small Business and Startups Running a business is not as simple as it seems to ...

13 Sep, 2023 Letter Writing
How to Write a 2 Week Notice &...

How to Write a 2 Week Notice & What Does it Means In a professional world, "Two weeks notice is a most commonly used term which...

28 Jun, 2023 Jobs & Recruitment
Best Job Sites in India

Best Job Sites in India 2024 for Job search & Job Post In today's competitive job market, finding the right job can be a da...

27 Jun, 2023 Skill Development
How to Become a Virtual Assist...

Mastering the Art of Virtual Assistance: A Guide to Become a Successful Virtual Assistant In today digital age, the demand for ...