HR Knowledge

Free Letters

Discharge Letter with its format sample Letter and template

Discharge letter or employee termination letter is written to inform the employee that his or her employment is terminated.

The following points should be taken into consideration for issuing disccharge letter:

1. Adequate reason for discharge should be given
2. Make it clear that the decision is final
3. Explain job policy to the employee

What is Discharge letter ?

Discharge letter is written by the employer (in corporate) for the employee to terminate him/her from the service. This letter is written to dismiss the employee immediately from the organization and the reason behind writing a discharge letter can be due to misconduct or theft of the company property and if an employee is involved in any kind of bribe taking matter then a discharge letter is issued for him.

When Need To Issue Discharge Letter

Discharge letter can also be issued to an employee in the case of any misbehaviour with the superior or the other office colleagues. Before the person who is terminated leaves he/she is asked to return back all the company property which is issued to him like his id card, clear dues if any left, mobile/sim card issued by the company etc.

Find below some example for writing Discharge Letter with sample letter and format :

Read more : What is Purchase Order?



pdf word


Discharge Letter from Employer

Sample Letter


Date: __________


Name _____________

Address ___________

Email ID ___________

Contact No. ________



This letter is written to verify that, as per your request, you are being discharged from___________ (organization name).

Immediately your team and you are terminated from our organization .You will receive your last pay check in next 45 days and you have to hand over the property of the company you are having by the end of the day. The car provided to you by the organization should be return by tomorrow and before leave the office tonight you have to meet the HR team to discuss your discharge .

If you have any questions or concerns regarding this letter, don’t be afraid to talk to your supervisor.





Manager / Authorised Signatory The Management





  • social share


pdf word


Discharge Letter After Termination from Employment

Sample Letter


Date: __________



Address ___________

Email ID __________

Contact No. ________



This has reference to the incident took place yesterday in our office premises and the keepinng in view the situation you are being immidiately terminated and  discharged from your duties from the organisation. (organization name).

Further, the management of our organsation has taken this incident very seriously and therefore decided to terminate you and your team consisting 4 member ( Name the employees ) with immdiate effect.  

The management has also issued the instruction to the Accounts and HR Department to clear your al dues immidiately and your last salary cheque will be issued to you within 7 working days.   You have company leased card which also has to be handed over to us or you can meet Mr ___, Manger HR to discuss all the matter and also can get your full and final from them. 

You can clarify all your doubts and question concerning to this decision also from them and handover all your work and companies documents to your reporting manager 




Director - Human Resource 

(Name & Signature)




  • social share

Subscribe for Newsletter



05 Dec, 2023
HR Process
Measuring Onboarding Experienc...

Measuring Onboarding Experience for Performance Review Onboarding is a pivotal transitional phase, serving as the link between ...Read More

01 Dec, 2023
Career & Education
Starting a New Career

New Beginnings: Strategies for Starting a New Career  Introduction It can be exciting when you want to start a new career. ...Read More

29 Nov, 2023
Human Resource
Difference between HRD and HRM

Difference between HRD and HRM While HRM (human resource management) is an established and essential discipline within the real...Read More

20 Nov, 2023
Performance management
Best Performance Management Sy...

Best Performance Management System for Small Business and Startup Companies Small business companies and startups come across m...Read More

17 Nov, 2023
Human Resource
Integrating Work-Life Balance ...

Integrating Work-Life Balance to Support Talent Retention A health work-life balance is important for the well-being and job sa...Read More

19 Oct, 2023
HR software & Technology
Human Resource Software for Sm...

Best Human Resource Software for Small Business and Startups Running a business is not as simple as it seems to be. Situations ...Read More

13 Sep, 2023
Letter Writing
How to Write a 2 Week Notice &...

How to Write a 2 Week Notice & What Does it Means In a professional world, "Two weeks notice is a most commonly used term which...Read More

28 Jun, 2023
Jobs & Recruitment
Best Job Sites in India

Best Job Sites in India 2023 for Job search & Job Post In today's competitive job market, finding the right job can be a da...Read More

27 Jun, 2023
HR software & Technology
Mastering the Art of Virtual A...

Mastering the Art of Virtual Assistance: A Guide to Becoming a Successful Virtual Assistant In today digital age, the demand fo...Read More

23 Jun, 2023
Organization Culture
The Secret of Getting Honest E...

The Secret of Getting Honest Employee Feedback I was at a coffee shop with a friend. She started the conversation with: “I’...Read More

19 May, 2023
Human Resource
Looming Layoffs? Stay in Contr...

Looming Layoffs? Stay in Control with These Job Survival Strategies from Experts Are you feeling the heat at work? Are your col...Read More

26 Apr, 2023
Human Resource
Why Do Employees Leave Their J...

Why Do Employees Leave Their Jobs? The Resignation of employees quitting their jobs in search of power position and money conti...Read More