Application Letter

In this increasingly developing technology-driven world, written communication still holds an important position in official communication.

An application document is an important part of this official communication, whether to ask for leave or inquire about university admissions, formal requests, or even personal matters.

What is an Application Letter?

• An application letter is a formal document which is written to request an individual, institution or organization.
• It is an official letter which should be written in a proper format and a polite tone, as it is used mainly in official communications.  It plays an important role in official and formal communications.

Application Letter Format

It is mandatory to follow a official format of application letter to make this more relevant and impressive, note the important points below:

1. Sender's Information: Name, Designation, Organization, Contact
2. Date: Date when the letter is written
3. Recipient’s Information: Name, Designation, Organization, Contact
4. Subject: Stating the purpose clearly (Ex-Application for leave)
5. Salutation: “Dear Sir/Madam “or “To whom it may concern”
6. Body
   1. Introduction: Explain the Purpose of the letter
   2. Main Body: Explain the detailed information about the request.
   3. Conclusion: Expression of gratitude for considering the request
7. Closing Line: Use formal closing phrases, “Sincerely”, “Best Regards”.
8. Signature: Add your official signature at the end

This application letter format clearly shows how the letter should be written. Refer to the application letter sample given below for a better understanding.

Types of Application Letters:

There are various types of application letters based on their purpose, like:

1. Job Application Letter: It is also called a cover letter. It issubmitted along with the official resume while applying for a job. It includes a brief introduction and expresses interest in the job.
2. Leave Application Letter: It is a type of application letter which is written to request leave from work or school due to personal, medical or professional reasons.
3. Admission Application Letter: This type of letter is written by students to get admission to schools, colleges or universities. It should contain information about the student’s academic profile, history, achievements, etc.
4. General Request Application Letter: A general request application letter is used for general miscellaneous requests, for any official purposes

Application Letter Use Cases

1. Software engineers apply for a job at a multinational company submits an application letter and his/her resume.
2. An employee requesting leavedue to a medical emergency like hospitalization, emergency surgery or pregnancy.
3. A high school graduate applying for a bachelor's degree writes an application letter to the university seeking admission.
4. A student submits an application letter to apply for leave of absence for missing exams due to an illness.
5. A student or graduate can write an application letter to apply for internship and gain experience.
6. An application letter can also be written to propose fundings from investors or partnerships in professional settings.

How To Write an Application Letter?

One should use a right application letter format while writing an application letter, there are some things that you should always keep in mind to keep the letter professional, like:

1. Be specific; keep the letter brief and use only important points don’t include unnecessary details.
2. Use a professional tone and formal language.
3. Write the letter properly according to the purpose of the letter.
4. Use the proper application letter format
5. Avoid grammatical errors and typos.
6. Attach all the relevant documentation (if any)
7. Keep the letter in proper three paragraphs and explain the situation properly.

EXPERT TIP —clarity is key!

• Keep the letter brief and concise, it should only include necessary details and no unnecessary pointers.
• The language should be correct and clear.
• Follow an application letter format to make it more official and the letter should not exceed more than one page, use short paragraphs and arrange the letter in three proper paragraphs.
• The letter should be free of jargon.
• Always aim for brevity while getting your message across effectively

Conclusion

• An application letter is a crucial document highly important in official communication.
• An application letter that is written properly with an appropriate application format to ensure that the communication is formal and impactful. It serves as a record in the company’s documents and helps in proper communication.
• When written properly by following proper format, correct language and maintaining the formal tone, it makes the letter effective and highly likely to get a positive response.

Please go through with below-mentioned application letter sample and free application letter Template, which you may find useful. Check them out and download for Free!

 

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