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Writing Authorization Letter! Find Authorization Letter Format and Sample Template to learn How to write an authorization letter?

“Writing Authorization Letter means delegating authority or giving a written permission officially.  This is an official letter or a written confirmation that provides official authority to represent a person to act on behalf of another person”

The word person comes from the Latin word “persona” which was used to describe the mask worn by an actor during a play. The actor wore the mask as he/she was “acting” on behalf of someone else, some character in the play. Well an authorization letter works in very much the same way. From educational procedures, medical or legal undertakings or indulging in corporate and financial transactions, a letter of authorization is used almost everywhere.

Let’s understand this Authorization Letter format with an example; A wife is holding a Saving Account in a Bank and is travelling, but she requires  to collect some document such as a cheque book and fixed deposit certificate from the bank and also has to collect passport from the passport office.  To do so, she has written an authorization letter to her bank where she authorized her husband to represent on her behalf in her bank to do the job.  To ensure the authenticity of the letter, she has also attested her husband’s signature and mentioned his official ID Number as well in the authorization letter so that the Bank / Passport Office can verify the authorization and her husband can collect cheque book, certificate and collect passport from the Government passport office.   

The authorization or granting permission is legally valid and accepted by all the authorities with the valid content and attestation.  For further help authorization letter Sample template for giving permission or to represent or to act on behalf to collect document certificate or passport are given below for your quick reference and uses.

Authorization Letter Format - Key points to be focussed

An authority letter is a formal document; it must be typed and signed clearly. The letter should have a proper business tone. When writing a business letter, be polite and professional. Start by putting your name and address on the left side of the page with the date on which the letter was written clearly mentioned. If you are not sure of the recipient of the letter the generic term “To Whom It May Concern” can be used to avoid confusion.

Sometimes by writing an authority letter a parent or guardian will grant permission to an educational institution to take his/her child outside school boundaries for a picnic or field trip. Other instance where you would need an authority letter is if you want someone to collect a parcel, passport, important documents or to attend a meeting or speak on your behalf.

We have complied a Series of authorization letter sample below where we have several example template will help you learning how to write an authorization letter with its right format in case you want somebody else to pick up or collect any of your important documents such as cheque book bank statement, passport, project reports etc or you want somebody else to represent you or your company on your behalf or in case of your absence.  There are many more possibilities of this letter where you may require writing this kind of letter.

An authorization letter is a document written where one party grants permission to another party to perform a certain action on behalf of the first party. If some unavoidable circumstances mean that you are unable to complete a specific task on your own, you can write a letter of authorization to delegate that task to some else. If you are writing an authorization letter it implies that you are entrusting a third party to fulfill a task on your behalf. You transfer your authority to third party through that letter, which then becomes legally binding. Before we get into how to write an authority letter, let’s first discuss some of the possible situations where you would need an authority letter.

Tips for Writing Authorization letter to Bank / Govt. Authorities with Right Format for Giving Permission to collect documents

Among all the possible authorization letter examples, the most important ones are those connected with private financial transactions and confidential documents. The most popular form of authorization letter, which you must be familiar with, is to write to any authorities to represent in court or government offices to act on behalf of other or further is to write an authorisation letter for bank. This letter will allow a person to do certain banking and non banking related work such as to collect passport and to pick of cheque book, bank certificate, statement of account and other documents on your behalf, during a time of illness or other such issues.

When you write an authorization letter to bank or to any government office it means that you are giving the bearer of the letter power to make transactions and collect cash and other private documents such as Certification, cheque book or passport issued in your name.

If your bank requires you to write an authorisation letter don’t worry. The bank authorization letter format is very straightforward.

Find below Authorization Letter Format sample template, download in Word Doc & PDF Format for writing and Learning how to write Authorization Letter!


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Authorization Letter Template/Sample

Authorization letter for Bank Account




The Manager





Dear Mr./Ms_______

I (name), hereby declare that (recipient) my sister is authorized to use the bank account for as long as I am in the hospital. Due to heart disease, I was shifted to ICU and am unable to carry on day-to-day tasks.

I appreciate the help of the bank in cooperating with the family to deal with the situation. The account, not registered under (name), has Rs….in it. I opened account no. five years back and is a savings account.

All the needed documents and identity proofs are attached with the mail. 


Yours Sincerely

(Name of the Authorizer)



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Authorization Letter for Bank

Sample Template for Example











Dear Mr. Cris:


Sub : Authorization Letter for Bank to Collect Cheque Book


I am Jack Thomsonio, running a Saving back Account No._____( mentioned the A/c Number) hereby grant Mr.Kyleen Dewid  permission to act as my representative to collect my cheque book from the bank on my behalf. In order to expedite the identification verification process, I am including method of identity below:

  • Authorized Person: Mr.Kyleen Dewid  
  • Identification Type: Passport
  • Sample of Signature verified  below  (hand-written signature sample)

At last, If you have any questions or concerns regarding this Authorization, please feel free to contact me at number (__________) (use your Mobile Number) at your earliest.

Yours Sincerely


Mr.Kyleen Dewid  


Jack Thomsonio​                                                        

                                                                                      Signature Verified:

Jack Thomsonio



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Example of Authorization Letter

Sample Template








Dear ( use first name ) 


I ABC, am writing this letter to authorize CFD to act on my behalf with regard to checking on my account while I am away for some personal work. I will be away from date (___________)


ABC ltd.






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Authorization Letter

Sample Template


Date _______


Name of the Authorizer

Address _____________

Email ID ____________

Contact No. __________


We the undersigned, hereby authorize name of the authorizer to act on our behalf in all manners relating to application for equipment authorization, including signing of all documents relating to these matters. Any and all acts carried out by name of the authorizer on our behalf shall have the same effect as acts of our own.



Authorizer’s Signature

(Name of the Authorizer)




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Authorization Letter to Collect the Documents

Sample Template


Date _______


Name of the Authorizer

Address ___________

Email ID __________

Contact No. ________



Name of the Person


Address ____________


Sub: Authorization letter to collect the documents


Dear Mr./Ms _________.

I, (Name of the Authorizer) ___________, am writing to authorize (Name of the Authorize) __________ to collect my Car Registration on my behalf as I am hospitalized. My driver´s license number is _______ and (Name of the Authorize) __________ identification card number is _____________.

Attached are copies of the medical reports of my current hospitalization. I do not want to charge any penalty for late renewal of my car registration card that is the reason I am authorizing another person to do the task for me. I have chosen (Name of the Authorize) __________. I do not want my car registration card to be mailed to my home as there is no one around to sign for the parcel

Thank you for your kind cooperation.

Yours Sincerely,


Name of the Authorizer

Identification card number: ___________



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