What is Acknowledgement?

Acknowledgement is an act of acceptance which serves as a recognition of an action and an expression of gratitude towards the action. It can also be considered as validation of someone's efforts or confirmation of any action/event/contribution. It is a way of showing that we have noticed something and confirmed the same. 

What is Acknowledgement Letter?

An acknowledgement letter is a document drafted as a formal

written acceptance serving as a professional courtesy recognizing an action, event or contribution. 

An acknowledgement letter is used to:

• Recognize the importance of an event 
• Confirm the receipt of a document/service/goods
• Expresses gratitude or Showing thanks and,
• Verify a fact 

This letter of acknowledgement is written as a polite response to the correspondence and association between the sender and the recipient. It usually mentions a person or an organization and the acknowledgement of the help received. A sample of acknowledgement letter is given further for a deeper understanding.

Acknowledgement Letter Format

1. Senders Information: Name, Designation, Organization, Contact
2. Date: Date when the letter is written
3. Recipient’s Information: Name, Designation, Organization, Contact
4. Subject: Stating the purpose clearly (Ex- Acknowledgement of Purchase)
5. Body
   1. Introduction: Explain the Purpose of the letter
   2. Main Body: Explain the specific details like date, name, references and amounts
   3. Expression of gratitude: Acknowledgement of the action/event/contribution.
6. Closing Line: Expressing gratitude or future response
7. Signature: Add your official signature at the end

This acknowledgement Letter format clearly shows how the letter should be written. Refer to acknowledgement letter sample given below for a better understanding.

Objective of Acknowledgement Letter

The various objectives of an acknowledgement letter are:

• To Show thanks: It can be used to express gratitude or appreciation for any action, event or contribution.
• To Give Confirmation: It acknowledges the document, goods or services that are received and serves as a receipt.
• To Maintain Record: It serves as a written reference which can be used in future and maintain efficient records.
• To Build Relationships: Acknowledgement letters allow those associated with you to know that you value their time and opinion and hence enhances the trust between parties.

A well-written letter of acknowledgement shows polite professionalism and sincere appreciation for the other party.

Types of Acknowledgement Letters

• Formal Acknowledgement Letter: These are written in formal settings, for formal communications. Ex- from a Company to a job seeker
• Informal Acknowledgement letter: these are written in Informal settings, for informal communication. Ex- to a Family Member expressing gratitude for their support
• Academic Acknowledgement Letter: These are written for academic purposes. Ex- Showing gratitude to a teacher for helping out with a project or research paper.

Example of Acknowledgement Letter Use Cases

• One can acknowledge a donation received with a letter of acknowledgement and express gratitude for the same.
• A company can write an acknowledgement for a merchandise received or a service provided which acts as a written verification of the same.
• To notify the candidates who have submitted an application for a job or an exam, acknowledging that their application has been received or the form has been submitted.
• A student can write a letter of acknowledgement to show appreciation to those who have helped him/her with a project or thesis written by them. It includes expressing gratitude for their contribution and help in the project. This letter acknowledges the support received while working on the project.
• A letter of acknowledgement can also be written to show the knowledge of the scheduled meetings or transactions or memos issued. Here the acknowledgement can be used as a legal document for any future use if needed.
• Companies also issue letter of acknowledgement to build relationships with the customers for a speedy response and better business.
• Letter of acknowledgement is highly useful in helping individuals and companies generate healthy business relationships.

Refer to our Free Acknowledgement Letter Sample and format given below for a better understanding.

Important Tips for writing an Acknowledgement Letter

After understanding all about how to write an acknowledgement letter, there are few important points that one should keep in mind like,

1. The acknowledgement letter should be specific and clearly explain the purpose of writing and important details, such as name, date, event, amount, etc.
2. The letter should not contain any unnecessary information, it should be brief and to the point.
3. If possible and whenever required, one should include a copy of the notice, bill, invoice, memo or invitation that you are acknowledging, for future reference.
4. The language used in the letter should be formal, especially in formal or academic letter of acknowledgement.
5. Adhere to the proper format.
6. Proofread the acknowledgement letter thoroughly before sending it to ensure there are no mistakes in the letter.

Please go through with below mentioned sample acknowledgement example letter and its free Template which you may find useful. Check them out and download for Free!

 

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