Job specification or Job spec is a vital part of an overview of a particular Job. It provides information about what kind of candidate is suitable for a particular job. Let us understand more about Job Specification meaning and its definition in HRM is as given below:
Job specification means Job Spec in modern days, describe the skills, knowledge, and abilities required to perform a particular job is all articulated in the job specification. “Job spec” is an abbreviated form of job specification; it consists of information about requirements such as experience, education, and attributes that will help the employee to reach the set goals of the job.
Job specification is defined as a statement about the qualification and characteristics of an employee required to perform the job task in a satisfactory manner. It is derived from job analysis and acts as an important tool for the recruitment and selection of employees.
Find below the job spec or job specification definition is given by some renowned and eminent authors:
Decenzo and Robbins “The job specification states the minimum acceptable human qualifications the incumbent must possess to perform the job successfully”.
Edwin B Flippo “A job specification is a statement of minimum acceptable human qualities necessary to perform a job properly”.
Centro “Job specification is defined as the characteristics of the individual who should be hired to perform a specific task or job”.
Dale Yoder “The job specification, as such a summary properly described is thus, a specialized job description, emphasising personnel requirement and designed especially to facilitate selection and placement”.
Gary Desslar “Job specification as, A list of job’s human requirements that is the requisite education, skills, personality and so on”.
Bohlander and Snell “Job specification is a statement of the needed Knowledge, Skills, Abilities (KSAs) of the person who is to perform the job”.
Bateman and Snell “Job specification describes the employee characteristics needed to perform the job”.
Job specification is a blueprint for the recruitment and selection process. Thus, job specification has to be drafted very carefully. The HR manager working on job specifications should have the vision to collect information about the ideal candidate for the job. There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics, and personality traits.
Despite the fact that job descriptions vary, there are a few characteristics that you can expect to see in many of them, including four major components of any job spec which are described below:
Once you are aware of the four components of the job specification it becomes easy to write the draft for a particular job.
Note: During the preparation of the job specification it is important to avoid discriminatory terms. One should not cover the personal aspects of the candidate such as race, sexual orientation, or civil partnership as a criterion in the job specification.
A job specification is important due to following reasons:
The job analysis is a process which provides the end result of job specification. A detailed research on the job role give an outcome of the exact type of candidate required for the job.
It is extremely essential to create a right fit between the job and the talent. The job specification is key to achieve this right fit. The job specification is useful to both applicant and the organization.
Here is a sample job specification for a Marketing Manager in Service Industry. The sample provided here is only for understanding purposes, different companies can make changes in the job specification based on the need of the organization. The sample job specification is just an outline for the job specification which needs practical verification before implementing in the corporate world.
Example of Job Spec - Job Specification for Marketing Manager
Education |
MBA in Marketing from Reputed B School, Gradation Stream preferably BBA, BCom, and B.E |
Work Experience |
2- 3 years of experience in Marketing in Service Industry |
Skills and Knowledge |
|
Personality traits and characteristics |
|
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