An address proof letter, as the name itself suggests, it establish the proof of Residency of an individual. It is a legal document issued by Government Authorities verifies the Address proof or proof of residence.
Proof of residency as the word suggests are referred to the documents that certify where you live. Such documents should have your name and your address, issue date, and its validity. Such documents are asked for at any place, whether you are going for a job, or going for some official work. If you are going to a big conference on the behalf of your office, there you may need to show proof of residence, the document which makes sure you are the authentic person. Proof of residency documents must be issued by the government of authority, utility company, or financial institution. It should have your unique reference which cannot be found in any other card.
It is a must have document as Proof of residency or address proof letter can be used as ID proof for national identity. It requires everywhere such as address proof for passport or even if you try and avail any benefits or require to have any support from Govt. or to proof your nationality you require to have this.
There are different kind of documents are accepted as Proof of residence. The following proof of address documents are commonly used and accepted in countries like United States, Canada, Australia and India:
You can use the documents mentioned above as proof of residence document. These documents are government-issued and have a unique number, you can also verify if the card is authentic or not with the help of this unique number.
While writing proof of address letter one should remember it is a legal document. The language should be very formal. All important details should be provided in the proof address letter such as legal name, full address, and duration of stay. The information provided should be accurate because these information given to Proof of residency letter shall be used get issued various proof of residence documents such as ID Card to be used as proof for identity and to issue passport from the Government Authorities as well.
To prepare a proof of residency letter or proof of address letter you need to follow the steps given below:
A proof of address is demanded by all government, corporate, academic or social organizations before providing any kind of service to an individual. The address domicile proof must be issued by a competent legal authority.
Address proof is important because it provides all vital information about a person like Full Name, Gender, Date of Birth and family details like father’s name or mother’s name. Sometimes proof of address serves as an id proof of the person. In case a person is living in a pg or rented accommodation he or she should ask the landlord to issue a rented or lease deed agreement certified by court. The lease deed will service as temporary address proof of an individual.
The address proof of a person is required for security reasons also. Address proof is required by all organization so that required verification of an individual can be done.
Find below 10+ ready to use Address proof sample Letter template in word and PDF format ready to download for better understanding and quick uses:
Subject: Letter for address changes
I am writing this letter to bring to your notice that I have shifted my residence. I want to change my current address. Please find my address details below:
Name: Mr. XYZ
Flat no. 266, ABC apartments,
ABC City, Phase 1
Block no2, Gali no 4,
In reference support of my address changes I have attached my recent electricity bill.
I have also submitted all the necessary documents for further consideration and I kindly request you to change my address on file.
Dear Mr. /Ms. /Mrs. Name
My name is Your First and Last Name.
I am the landlord of Apartment Complex,
Residing at Apartment Complex Street Address, City, State, and Zip Code.
I am sending you this formal letter as proof of one of my tenant's residency.
Tenant's First and Last Name has lived at
Apartment Complex, Apartment Number since
Date, tenant first started living there. His/her rent is Amount of Rent per month.
If you have any questions, feel free to contact me by phone at Phone Number or by regular postal mail.
(Seal If Any)
Whomsoever it may concern
This is to certify that Mr. .(Name As per records).........., working as ....(Position)....... in our organization since ...(duration)....... As per the employment records available with us, his current address are....(on records address)...... This certificate is accurate and valid for the purpose of bank loan.
For Company Name
HR Name Company Seal
Address(with state and pincode)
Contact number -
To whomsoever it may concern,
Subject: Proof of Residency.
This is to certify that Mr. John Louis, is working with ABC Company, since the 04th of May 2017. As per the company records his current address is below mentioned:
Address Line 1,______________
Address Line 2.______________
City, State, Country.___________
The information was given by the employee and is accurate as per my knowledge. This letter is issued as a address. proof. Thank you.
Stamp of Attestation
ABC Company, Location.
Address line 1,____________
Address line 2.____________
City- Postal Code.__________
Date the letter is written_____
Subject: Proof of Address
To whomsoever it may concern,
I, Priya Kumar, certify that I presently live at (complete address). I am living at this address since last three years. I am writing this letter to formally verify my address proof.
I, Priya Kumar, state that the above information is true and correct to the best of my knowledge. If any information is wrong I may be penalized as per law
Sworn to and subscribed before me on _______________ (MM/DD/YY).
Public Notary Signature
Public Notary Name.
To whomsoever it may concern
This is to confirm that Mr. / Ms. (name of the employee) is working in (name of the company) as (Designation). As per our record, His / Her services were effective since (Date of Joining). As per our records this is the address (address of the employee)
Name & Designation
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr./Ms. Employee name, is working with Organization (Name of the company) Since (Date of joining). As per our records his address is mentioned below
• Name of the Employee____________
• Address ___________
• City _______________
• State________Pin code___________
This letter is issued for the purpose of Specify purpose as an address proof.
For Organization Name
Name with signature
Manager - Human Resources
Mr. Paul Potts
Address, including street name, city, state, and zip code
Complete Contact Details
Subject: Address verification letter
To whosoever it may concern,
I, Mr. Paul Potts, the landlord of, Media Apartments Delhi, am writing to verify the address proof of my tenant Mr. John Doe.
I certify that Mr. John Doe, and his wife, Mrs. Emily Doe, currently reside as tenants on my property located at 123 Road, City, State, Postal Code. They have been residing at this property since mentioned date (_____________).
I, Mr. Paul Potts, further certify that the above information is accurate to the best of my knowledge. If the information is wrong I am liable for penalty as per the prevailing laws.
Please feel free to contact me for any further information.
Mr. Paul Potts
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr. /Ms.(name of the person) is working with our Organization (organization name) since [Date of joining]. As per the documents submitted his current address is mentioned below
Name of the Employee : ___________________
Employee ID No. ___________________
Residence Address : ___________________
City : ___________________
State : ___________________
Pin Code : ___________________
This letter is issued on request of our employee (name of the employee) for address proof currently working with us.
(Signature & company's Seal / Stamp)
Name of the Manager
Manager - Human Resource
Name of the Company
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