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Offer Letter -  Offer Letter Format Sample Template

“An offer Letter or Job offer letter email is a formal way of offering employment to a prospective employee or to shortlisted job Applicant” Offer Letter also known as Letter of Intent as well written from employer to employee.

In general, The job offer letter or email is sent or issued by the employer to the finally selected candidate who has been interviewed and found suitable for the employment with the organization. It is an official confirmation for selection for the Job applied and interviewed for, followed with a detailed Appointment Letter which includes detailed employment terms and condition with the company policies and procedures with eligibility criteria of various employment benefits.

22 Plus Offer Letter Sample Template For Example

Job Offer letter is sent by an employer to employee which ensure and guarantee  the Job and employment in that organization which has released the offer letter, sending an offer letter is also a mandatory part of Recruitment process of any company.

The Job Offer Letter email is also popularly known as Letter of Intent is for confirming the appointment for employment is very important and official requirement for a candidate as well who has been selected for a particular Job in an organization.   The candidate, on the receipt of the offer letter from the perspective employer,  will plan and follow the further proceedings such as resigning from the current job, completing the task handover, getting clearance or relieving letter from the employer etc.  All these documents are required to be submitted to the new employer at the time of joining.

Offer Letter Format 

A good offer letter format should be official and professionally written, highlight important points to showing excitement for offering and inviting a talent to join an reputed organization.  It should be designed and crafted in a manner that which should bring the same excitement to the employee as well to look forward joining the organisation. 

14 important points to Create Best Offer Letter Format :

  1. Letter Should be written on Company Letterhead or Official Email Id should be used to send a Job offer through official Email id.

  2. Date of issuance

  3. Full Name Selected candidate.

  4. Complete and Right Address.

  5. Designation or Position offered

  6. Reporting Manager

  7. Date of Joining.

  8. List of Documents required at the time of Joining.

  9. Remuneration / Salary offered with Break-up ( Now a day’s Cost to Company in an Annexure )

  10. Place of Joining (HO, RO or at Plant etc.)

  11. Time to Report ( Add office Timing )

  12. Contact Person at the time of Joining

  13. Guidelines for the employment Terms & conditions

  14. Welcoming and joining note and wishes.

At last, it is important to mention the prospects and the value this new employee will add to the existing team by joining the organization and also offer availability in case of any further or related clarification / information required to understand the job offer made by the company.   The new employee must feel happy, valued and motivated to join from the receipt of this letter itself.

The prospective new employee has to go through with all the points mentioned in the offer and with make his / her reply accordingly of accepting or declining on the job offered.

Job Offer Letter Example - Find 17+ Free Offer Letter Sample Template in word PDF Format

We understand the complexity involved in drafting a correct and best Job offer letter email to a prospective employee of an organization.  To make this very simple here we have created 17 +  Job Offer Letter Sample template which are available here for Free Download in Word & PDF Format for example and better leaning and quick uses.  

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