HR Knowledge

Free Letters

How to write a Promotion Letter to employee? Find Promotion letter Format with Sample Template.

Promotion letter is written by employer to employee for rewarding him/ her for his/her performance.

Rewarding comprises of higher designation and increment. This kind of letter is provided to motivate the employee to perform in a much better way.

​Find below various promotion letter sample template in doc and pdf format for example and better understanding:

Read more : Features of Efficient Recruitment Management Syste



pdf word


Promotion letter with Salary Increase

Sample Template


Date: ___________



Subject :  Letter of Promotion


Congratulations !

You will report to Mr. /Mrs. name (______) from tomorrow as now you have been shifted to a new department.

The annual salary for your new post will be (________)

Congratulations once again for the new position. Please let me know if you have any questions regarding your new job position.





Director, Human Resources



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pdf word


Promotion Letter

Sample Format


Date: __________


Mr. ________________



Sub: Promotion  - Change of Designation and hike in salary


In recognition of your performance, the Management is glad to designate you as ____________ (designation) and raise your current monthly salary by Rs. ________/- i.e., from Rs. ________/- to Rs _________/- with effect from _________.

Consequent on the change in designation and increase of your salary, you are advised to execute a bond for three years. We hope better performance from you in coming years. Wish you best of luck,


Yours Faithfully,


For XXXXX Limited,




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pdf word


Letter of Promotion

Sample format


Date: __________



Employee Number


Dear _______,


Based on your continuous performance over the years and our assessment of your readiness to take up higher responsibilities, we are happy to promote you as _______________ and place you in the level ________ of our company.

Accordingly, your compensation is revised w.e.f.______ and your package will now be ________ which will include of: Rs.________ as a fixed component of the pay plan, and Rs., and Rs. _______ as a variable component of the pay plan which is linked to your performance.

You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.

We take this opportunity to thank your family for supporting you to deliver your best in _______.


Best Regards,


Name of the Head






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