HR Knowledge

Free Letters

How to write a Promotion Letter to employee? Find Promotion letter Format with Sample Template.

Promotion letter is written by employer to employee for rewarding him/ her for his/her performance.

Rewarding comprises of higher designation and increment. This kind of letter is provided to motivate the employee to perform in a much better way.

​Find below various promotion letter sample template in doc and pdf format for example and better understanding:

Read more : Features of Efficient Recruitment Management Syste



pdf word


Promotion letter with Salary Increase

Sample Template


Date: ___________



Subject :Letter of Promotion


Congratulations !

You will report to Mr. /Mrs. name (______) from tomorrow as now you have been shifted to a new department.

The annual salary for your new post will be (________)

Congratulations once again for the new position. Please let me know if you have any questions regarding your new job position.





Director, Human Resources



  • social share


pdf word


Promotion Letter

Sample Format


Date: __________


Mr. ________________



Sub: Promotion - Change of Designation and hike in salary


In recognition of your performance, the Management is glad to designate you as ____________ (designation) and raise your current monthly salary by Rs. ________/- i.e., from Rs. ________/- to Rs _________/- with effect from _________.

Consequent on the change in designation and increase of your salary, you are advised to execute a bond for three years. We hope better performance from you in coming years. Wish you best of luck,


Yours Faithfully,


For XXXXX Limited,




  • social share


pdf word


Letter of Promotion

Sample format


Date: __________



Employee Number


Dear _______,


Based on your continuous performance over the years and our assessment of your readiness to take up higher responsibilities, we are happy to promote you as _______________ and place you in the level ________ of our company.

Accordingly, your compensation is revised w.e.f.______ and your package will now be ________ which will include of: Rs.________ as a fixed component of the pay plan, and Rs., and Rs. _______ as a variable component of the pay plan which is linked to your performance.

You will also be paid Rs. ______ as a one time performance award on the basis of this assessment and that of the company performance.

We take this opportunity to thank your family for supporting you to deliver your best in _______.


Best Regards,


Name of the Head






  • social share



24 Apr, 2024 Human Resource
HR Planning - How to Manage Your...

HR Planning - How to Manage Your Leave Policy Structure HR planning is a crucial part of every business and one of its core elements is handling the leave structure. As per Forbes Advisor...

13 Apr, 2024 Human Resource
Mastering Leadership: The Three ...

Mastering Leadership: The Three C's of Success In today's world, everything is changing, and leaders are the people who direct these changes in organizations. Good leaders are goo...

26 Mar, 2024 Human Resource
Human Resource Planning - Making...

Human Resource Planning - Making Your Employees Secure after the Great Resignation Human resource planning process after the Great Resignation is something of a minefield to walk through....

15 Mar, 2024 Human Resource
Human Resource Planning - 5 Step...

Human Resource Planning: 5 Steps to Better Hybrid or Remote Working Remote work and hybrid work have become a part of business like never before. Now, if you want to grow, you have to bri...

04 Mar, 2024 Diversity
DEI in Corporate HR - A Mental H...

How DEI HR strategies Impact Businesses - A Mental Health Perspective Business workforce diversity has become a major topic for all kinds of enterprises. On one hand, DEI activities and i...

29 Feb, 2024 Human Resource
HR Coordinator for Startups - Wh...

HR Coordinator for Startups: Why Entrepreneurs Should Invest in this Job Role in 2024? Startups are the ideal dream for every entrepreneur in the world. But a dream is only as good as the...

28 Feb, 2024 Human Resource
Strategic HR for Startups - How ...

Strategic HR for Startups: How to Discover, Recruit and Engage High-Value Talent in 2024 Startup businesses have it hard in the world today for many reasons. One of the biggest is recruit...

27 Feb, 2024 Jobs & Recruitment
Intern Hell - How to Avoid Doomi...

Intern Hell: How to Avoid Dooming Yourself on Your First Job Getting an internship is hard work, particularly when you want the right job that will help you grow and learn. In 2024, if yo...

23 Feb, 2024 Performance management
Worried About Your Employee Appr...

Worried About Your Employee Appraisal at Work? These Performance Management KPIs Will Help You Outperform Everyone! Employee performance appraisal is easily one of the most dreaded sessio...

20 Feb, 2024 Human Resource
HR Transformation - Why Your Sta...

HR Transformation: Why Your Startup’s Digital Transformation Plans Should Include It The startup world is gearing up for a big year in 2024. With more than 1215 billion dollar startups ...

16 Dec, 2023 Performance management
Online Competency and Results-ba...

Online Competency and Results-based Performance Management System Performance management software online systems are tools that help enhance the effectiveness of individuals and groups. S...

09 Dec, 2023 Career & Education
Starting a New Career

Starting a New Career! Find the Strategies for a New Beginning It can be exciting when you want to start a new career. It can also be overwhelming and daunting. It's easy to stay o...