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Interview Call Letter or Email – A brief with Sample Call Letter template

An interview call letter is a written invitation sent to a candidate, applicant, or a job aspirant inviting him/her for a “face-to-face” interview at the employer’s office or the at the venue which an employer decided to conduct the interviews.

This letter is very often called a Call Letter. During the recruitment process once a candidate has sent in a resume, an HR representative of the company screens the candidature to see if they match the company’s job requirement. If they found the candidate profile fit or suitable for the required Job position, the employer will issue a job interview Letter.

An interview letter must have details of the exact date, time, contact person’s name and place where the interview will be conducted. The company representative may also include specific details about the interview procedure, like how many rounds will be there, what documents to carry etc.


Nowadays employers are more likely to send an interview email because it reaches the candidate faster and the candidate can reply easily. Like a written interview invitation letter, the email invitation to interview will include the date, time, and location of the interview. While writing an Interview call email to schedule an interview, mention the documents the candidate is expected to carry and the person who will be conducting the interview. Both, an interview invitation letter and an email invitation, will always end with a request for an acknowledgement of the receipt of the invitation and a confirmation of the candidate’s availability for the same.

Whether a candidate is going to attend the interview or not, it is important to acknowledge and respond to the interview invitation.  Your response to the interview invitation must be brief; just a few lines are enough to inform the employer if you will be there are not. If you have made you your mind to attend the interview, be sure to write an interview confirmation email to the employer to verify your attendance and to let the company know that you are aware of all the requirements for the interview.

While responding to an interview invitation, do not be afraid to clarify any queries you may have about the job description or about the company. It will help if you know as much as possible about the company and the work they are involved in before going for the interview.


Find below various format of Job Interview Call letter and email sample template available in doc and pdf format easy to download which can be used for sending interview invitation or sending out the call letter for interview:



pdf word


Interview Confirmation Email

Sample Template

Email Response should be sent by the candidate in reply to the same Interview invitation email which is being sent by the employer so that the employer or recruiter should not find any problem locate your application, hence become easy to recollect.

Email Subject Line:  interview Confirmation 


Dear Sir/Madam,

I appreciate your interest in my application and I thank you very much for the invitation to interview for the position of ………. at (Company Name). I confirm that I will be available for the interview on the (Date) at (Time), and I look forward to meeting you.

Best Regards,

Your Name & Mobile Number



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pdf word


Interview Call Letter

Sample Letter



Dear (Recipient´s Name),

Thank you for your application regarding the position of (Job title _____________) at (Company name _____________).

We are impressed with your qualifications and would like to meet with you to have a round of Discussion.

Please come down to our office and take an interview any time between ____ A.M to ____ P.M. if you have any queries, please feel free to call me ______________(Contact No.) and reach me at ____________ (your Email ID).

We look forward to meet you soon at our Office.

Best Regards,

Name of the candidate



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pdf word


Invitation for Interview

Sample Template




Recipient´s name
Address ____________

Sub: Invitation for Interview

Dear ___________,

I am writing to you on receipt of your recent application for the opening of (position) ________________ we have advertised in the local job pages. I am pleased to inform you that we would like to arrange an interview to discuss the opportunity further.

Your resume is very impressive, and you have a very educational background, and as you have recently completed a degree course, I feel that this opening would be suited to an individual like you.

Please report to (Name of the concerned person) _____________ on (date) ________ at (time) __________. Looking forward to meet you and discuss further possibility at Organization Name __________.

Best wishes,




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pdf word


Call Letter for Interview





Recipient´s name
Address _______________


Dear  ___________,

I am writing this letter regarding your application for the position of ______________ in our company. We are developing really fast and need (position name) _____________ very urgently in order to start the appropriate training. Therefore, we have to select the right candidate carefully and at the same time very quickly  for this position.

We would like to inform you that you are the one from ten candidates who is selected for the interview in our firm. The interview will take place on (date) __________. Please, review the attached schedule for more details. We believe that you are one of the most qualified people for this position and wish you best of luck.

Please, be in the Hall of our office half hour before the interview starts since you might require some time in order to find the place. Please be on time.

Congratulations again and we are looking forward to seeing you at the interview.
All the best.





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pdf word


   Job Interview Call Letter

Sample Letter



Name of the candidate
Address _________


Dear ______,

This letter is written for your application of job for the post of __________in our company. We thank you for the same. We would like to meet you personally for a discussion on ___________ at __________ at the following address: 

We hope this time and venue is suitable to you and if you are busy at this time then we request you to get in touch with Mr._________ and provide us the suitable date and time for the same.

The company will reimburse you the expenses incurred by you for this meeting. As per our guidelines, you will be entitled for train fare / Y class airfare.

We are enclosing our company application form and request you to fill the same and bring it along with you when you come for this visit. This will facilitate the interview process.

We request you to confirm us your availability by phone or email for this meeting. Our phone no. is ___________ and our email is ___________. Kindly ask for Mr. ________ who will be your contact person throughout the process.

We look forward to meeting you.

 Kind Regards,

Name of the Manager


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