Resignation Letter means Quitting Job or a formal act of announcement that I am quitting or giving up from the job Role
Resignation Letter Email is the most advised way to communicate that you are resigning from the position you have been working.Writing Simple and Formal Resignation is a very important and mandatory part of the Job quitting process and the entire process ends with a resignation acceptance letter followed by getting an Experience letter and relieving letter from the employer.
These documents are considered to be the most valuable papers as they help prove employment.These documents are also required to be submitted to future employees in case of taking up a new job. The prospective employer will demand to furnish various documents including a Resignation acceptance letter before issuing any new job offer or appointment letter, therefore, this becomes one of the most officially needed documents as well.
On the other hand, the formal resignation is also very important and should be served well in advance with the notice period so that the organization can also start the talent search process from their end to find the right replacement before the relieving date of the outgoing employee.
Resignation Email Letter is an Official Letter and one can choose either to write a letter or an Email to inform their employer / superior or Manager about Resignation or to register an official record of notice about the last day of working of the employee.
This is the best formal and processional way to inform the employer, HR Department Manager, superior, and co-workers about your decision for leaving the organization that the person is leaving a job and shall be free from the services of the company after serving the notice period. The notice period varies from company to company. It can be from a minimum of one month to a maximum of three months.
In order to learn how to write a simple and best resignation email letter, one should include and focus on the following 13 points to given as under:
1. Language should be, pleasing, Polite, and Friendly
2. Be professional and direct state clearly that you are resigning
3. Proper notice should be given on the last day of work
4. Mention the reasons for Resigning but not mandatory.
5. Be thankful to the Management / Employer for the Learning experience.
6. Formal Resignation email or Letter should be ended cordially
7. Date and time of tendering the resignation should be recorded
8. Resignation letter should be stated in the address line
9. Last day of work should be mentioned and highlighted
10. Add a Statement of gratitude to keep the relationship positive
11. Share information (if you have any) the employer should know
12. Conduct Spell-check and proofreading
13. Conclude with signature
The above-mentioned points shall be very helpful for writing and creating the best Resignation Letter Format.
Find a repository of 20+ best ready-to-use different types of simple, formal, professional Resignation letter email Sample template for example, and quick uses.
Tips for using these Sample templates in writing the best Resignation Letter of email:
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Date__________
To,
HR Manager,
Company name __________
Address________
Pin code__________
Subject: Resignation
Dear Sir/Madam,
Please accept my resignation from my current job role of ________
I would like to thank all for the opportunity provided to me to work in your company (Company name). The decision to resign was not easy for me but I have to take the decision for my career growth. I learnt a lot in this organization and I am highly grateful for all my senior and colleagues for their support.
I would like to be relieved from my services & from the company by (mention the date). Please clear all my accounts & dues with full and final settlement accordingly.
Thanking You,
Signature
Employee Name Designation
Employee Code (if any)
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Date: _________
To,
The HR Manager,
Company Name_______
Address:_____________
City & State:__________
Pin code__________
Dear Sir/Madam,
I would like to inform you about my resignation from my current role of Senior Associate from (Mention Company Name) in order to pursue an opportunity outside.
This was not a very easy decision for me and after having deep thought over it for quite some time, now I decided that it would probably be a good move for me to pursue for my career growth.
It has really been a great opportunity for me to work in this company. I have learnt a lot of things and the training and knowledge I gained here is tremendous.
I will put my best possible effort to extend all the help and assistance for a smooth hand over.
My last working day would be (mention date) and would request the HR to please relieve me from my duties by date (______) with full and final settlement.
Thanks and Regards
(Employee Name & Designation)
Employee ID
Contact Details
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Date: _________
To,
The HR Manager,
Company Name_______
Address:_____________
City State:__________
Pin code__________
Dear Sir/Madam,
With regret I would like to inform you about my resignation from my current role of Manager – Administration & General Affairs from (Mention Company Name) in order to pursue an opportunity outside.
This was not a very easy decision for me and after having deep thought over it for quite some time, now I decided that it would probably be a good move for me to pursue for my career growth.
It has really been a rewarding experience for me with (mention Company Name) from various perspectives and I have thoroughly enjoyed my stint in this organization. I will put my best possible effort to extend all the help and assistance for a smooth hand over.
I would like to put my last working day as 18th September and would request you to please relieve me from my duties by date (______) and clearing my accounts accordingly please.
Thanks and Regards,
(Employee Name Designation)
Employee ID
Contact Details
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About this Sample: Here an employee decided to resign from the post of Manager – Quality Assurance. He/she writes this letter to his/her HR Manager to inform and tender resignation and requesting Management to settle all his / her dues during serving my notice period and be relieved from the services of the company. The employee is tendering his/her gratitude towards his/her seniors and thanks the employer for the knowledge and experience gained. This Sample Letter should be treated as Example only.
Use personal or official email ID Compose a New email message
Manager / Receiver&'s Official Email Address :
Email Subject :Resignation
Date : _____
To,
The HR Manager,
Company Name_____________
Address:___________________
City & State:________________
Pin code__________
Dear Sir/Mam,
I am writing this letter to inform you that I am resigning from the post as Manager – Quality Assurance and my last day in this company would be dated (________) and consider this period for serving my notice period for a month.
It was great time which I spent with this Company. Thank you very much for your precious guidance and co-operation. I have gained a lot of experience working here and I am sure this will be helpful for my whole career.
Finally, I would like to tender my special thanks to Mr. (mention the name of immediate Boss Name or Reporting Manager) for trusting in my capabilities and always guided and encouraged me to achieve my goals and meet the business deadlines.
I would like to thank again for the opportunities provided to me and would request you to settle all my accounts and issue a relieving letter on or before date (_________)
Thanks and Regards
Employee Name & Designation
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About this Sample Template: Here, an employee designated to any Assistant Manager or Manager Position willing to resign but do not want to serve the notice period can use the below template. Important to note that written content of this email letter is information employer for the resignation and also thank giving for the opportunity provided and expressing gratitude for all the learning from the work, management and peers. Here an employee also making request for getting relieved from the services of the company without serving the notice period.This letter is just for example only.
Use personal or official email ID & Compose a New email message
Manager / Receiver's Official Email Address :
Email Subject :Resignation
Date: ________
To,
(Manager's Name)
Organization Name
Address, City
State Pin code
Dear Sir/Madam,
This is to inform you that because of some emerging conditions and unavoidable circumstance, I would not be able to continue my job therefore; I have decided to resign from my current job and position of Assistant Manager. My last day or working with (Company Name) will be dated (______)
As mentioned that all this happening because of some uneven incidents in my personal life and to address and manage this all I would request you to please waive off my notice period of one month and relieve me by the date mentioned above.
This is a very emotional decision at my end and I would miss working with such a wonderful team. I tender my sincere thanks to the Management, seniors and my colleagues for their extraordinary support, guidance and the learning provided to me during my tenure.
Thanks Regards
Employee Name Designation
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About this Sample: This template is about a situation where a person working on a manager position decided to resign from the company due to some personal family reasons. He / She writes to his / her Boss and tender his / her resignation and making a request to get all the accounts to be settled and to be relieved from his / her services after serving the notice period of one month.Not for forget, that the language used in this kind of email / letter should be very soft and polite. Important to be thankful throughout for the learning experience and the togetherness shown during the period of working in the organization. This below sample is designed in Email format and Letter format, rest of content of will remain same for both the condition.Please use this as example only.
|
Format For Resignation Letter |
Format For formal Resignation Email |
|
From ; To Mr / Ms. Name & Designation |
Receiver Official Email Address : |
Date: _________
Sub: Resigning from the post of Manager- Operations
I _________ (name of the employee) was working in this organization (name) from last two years as Manager - Operations. Due to my personal problems and piled up family issues, I will not be able to continue my job.Therefore, I am resigning and would serve the notice period of one month starting from the date of my resignation. I request you to please issue the necessary instruction to the concerned department for settlement of my dues and accounts
Further, I would like to thank all the people and management for the opportunities provided to me and experience I had during my stay with this organization. I appreciate the support and concern given to me during my tenure.
Yours Sincerely,
Name Signature (in case of Letter)
Name of the Employee (in case of Email)
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About this Letter: Here in this sample a Teacher teaching mathematics in a school is resigning from his / her job. The teacher writes this resignation letter and addressing this to his / her Principal and declaring for his / her resignation and requesting to be relieved from the services of the school after serving the notice period. This kind of Letter or Email has to be written in a polite language must highlight the better learning and be thankful for the supported by the management during the period. The content of this letter can also be used at the time of sending Resignation email as well. Please treat this sample template for example only, we suggest, you can download and modify the content as per you requirement.
Date ________
To
Mr. (Principal name)
SCHOOL NAME
Address,
City, State, Zip code
Sub: Resignation from the post of Teacher (Mathematics)
Dear Sir,
Please accept my resignation letter from the post of Mathematics Teacher with the school (school name). My last day of the school would be date (______)
I decided to resign because of my Family requirement for which I have to shift to my native town.
It was indeed a pleasure teaching in your school for last couple of years. I highly appreciate the support and guidance I received from your good self and my colleagues and other school staff during my stay here.
I have developed very close bonding with my students and colleagues, which I will always keep in my memories. This is a very emotional decision at my end and I would miss working with such a wonderful team. I wish the school all the best for future endeavors.
Sincerely,
(Signature)
Teacher Name
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Date : _____
To,
The Manager
Name of the Organisation
Address, City State
Subject: Resignation Letter
Dear Sir / Madam,
With due respect I would like to inform you that due to some unexpected and un avoidable situation has occurred with my family because of that I have to go and stay with my family at my Native place which may take more than 5 months or may little long. As I mentioned that I don't know how long it will take so right now I am unable to continue my job.
Therefore, I am tendering my resignation letter with immediate effect and also like to show my helplessness for not even been able to serve the notice period. I have already left the city today early morning. It all happened very sudden because of that I was unable to inform/ intimate you or to any of my colleague.
Further,I kindly request you to please accept my resignation and let us me know if any formalities are required to be completed from my side which I will do it from here itself such as settling my full and final accounts etc. Your kind cooperation in this regard shall be highly appreciated.
At last, I would also like thank you to all my colleague and senior for their kind co-operation and support during my working tenure with the organization.
I wish for a great future and success to all co-workers and the organization.
Thanking you
Yours truly
Employee Name__________________________
Employee Code Number____________________
Complete Address for communication__________
________________________________________
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Date : _______
To
The Manager (Reporting Manager Title)
Company Name__________________
Address:________________________
City & State:_____________________
Dear Sir,
I would like to inform you with a very heavy heart that I am resigning from my current job and my last date of working will be date (______)with this organization.
Further, I would like to take this opportunity to highlight that making this decision has been difficult, as working experience with (mention your current company name) has been a learning Journey and I will always be very pleased and grateful about this. I have gained lot of new knowledge and added useful experience which will surely be helpful growing further in my entire career ahead.I thoroughly enjoyed working with seniors and my colleague here.
Finally, I would like to tender my special thanks to Mr. ( mention your immediate Boss Name) for trusting in my capabilities and always guiding and encouraging me to achieve my goals and meet the business deadlines.
Please consider this one month time as my notice period and help me to complete all the relieving formalities during this period and also settle my accounts so that I can be relieved by date (_______)
I wish (highlight your company name) every success in future and thanks once again for the opportunities provided to me.
Thanks and Regards
Name Designation
Company Name
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About this Sample: This Email / letter is written in a situation where a person who is working on an Executive – Customer Service position decided to resigns from the company as he / she got a new job offer. He / She writes this email / letter to his/her Boss / Manager and tender his / her resignation and also requesting to be relieved from his / her services after serving the notice period for 3 months. This email / letter writing language should be very polite, humble and thanks giving as well.Please treat as sample template as example only.
| Format For Formal Resignation Letter
You can use a Plain Paper |
Format For Formal Resignation Email |
| From
Name Person who is Resigning To; Mr / Ms. Manager NameCompany Name & Address |
Receive Official Email Address :
Email Subject :Resignation |
Date: _________
Sub: Resignation from the position of Executive Customer Service
Dear Sir / Madam
Refer to my appointment for the aforementioned position.
I have decided to resign from my current job position from the company (use company name) by end of month i.e. (mention the correct last date of working).This all happened very quick as I got a new job offer and I will join there in the coming month.
Further, as per my appointment letter, I have to serve the notice period for three months therefore, I am informing you and my last take of working will cover my notice period. I will hand over all my work and responsibilities to my colleague (name of the colleague) and would request to please settle all my dues and relieve me from my duties by the mentioned date.
I am pleased to mention here that I have gained a valuable experience and knowledge while working under you in this company. The guidance and support which I had, really accorded me in the right path of my career and for this, I would like to extend my gratitude of being a part of your team.
Yours Sincerely,
Signature
Name of the Employee Designation
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