How to write a Renewal Letter? Renewal meaning, types of renewal letter format for sample examples
Renewal means resuming once or to start again after a break.
Renewal letter is an official letter is the action of making an agreement continue for an extended period of time or validity after it has come to an end or the act of renewing is also called continuation or repetition of a license, contract, subscription or a membership etc The Renewal letter is the continuation of the relationship in-force status by the payment of a premium or dues against the same. It is legal and valid document and both the parties are bound to follow the terms and condition listed in this letter.
When is a Renewal Letter written?
It could be a letter or an official document restarting an activity or proposing to restart it like employment, an order, a lease, a contract, subscription, license, a loan, a bank account, a credit card or insurance for a further period of time among st others. It is a confirmation of restart of any activity or association after a break or gap due to several reasons like maternity leave, lapse of subscription, extension of loan tenure, expiry of credit card or license or the maturity of a policy.
Why Need a Renewal Letter?
It is an acknowledgement of the interest to restart a particular activity and also confirms that discussions have been conducted around the same interest. It is also a proof of these discussions and may state the term of restarting the activity. It is a confirmation of the mutual agreement to continue the association for a further period of time.
How to write a Renewal Letter?
This is dependably a formal letter and should utilize the right titles, references, revise subtle elements and assignments included. The real letter ought to be exact, brief, non-dull.
The letter states the names of the intended recipient at the top and the name of the sender entering into the agreement to restart the activity or association at the end of the letter. Always use Mr./Ms/Mrs. with the last name (Example Mr. Singh/Mrs. Iyer/Ms. Singhania Not Mr.Anil/Mrs.Anita/Ms.Vimla)
The date (actual or tentative) and the place or addresses the parties involved. The subject of the letter should point at the matter of the letter in short. Use Dear or Respected to address the recipient.
Terms and states of the length of the reestablishment ought to be specified alongside purposes behind demand or restoration a portion of the great perceptions from the past residency. The start and end date of the renewal and the benefits are also mentioned. It may also contain a proposal or a request rather than the actual terms which can be taken to conclusion later. The letter also contains the reference number to an earlier correspondence and the mention of the new reference number.
It will also contain the actual or a digital signature of the sender be it an individual or company at the end of the letter.
A copy of the letter is always made the sender gets it confirmed and signed by the recipient and retains a copy of the letter as proof.
Benefits of a Renewal Letter
These letters are printed proofs of the continuity of association and hold true legally. They record information and store them for future reference. Since a renewal is a restart it could also state the ending of a previous agreement.
A renewal letter has the same objective and the reasons and the specific details may change depending on the subject. This letter is a continuation document and is very important proof that there was and will be a restart to an activity or a partnership.
Type of Renewal letter covered
Renewal of Agreement
Renewal of License
Renewal of Contract
Renewal of Employment
Renewal of Insurance Policy
Renewal of Passport
Renewal Letter Format Sample :
Here are some very good, free, downloadable templates for some very often seen situations.
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Subscription Renewal (13)
Sample Template
Note: Also known as Subscription renewal format, Sample of subscription renewal letter, subscription renewal template
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of your subscription (Old Subscription Number: _________)
Dear Reader,
you have been a reader of our monthly publication since _________(date) and we would like to
draw your attention to the lapse date of your annual subscription.
We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription. We have launched several new membership schemes for homemakers, working women, children and elderly too and a long term and multiple subscriptions can help you save more money in the long run apart from exciting prizes and entry into contests.
Yours Sincerely,
For (company name Pvt. Ltd.)
(Signature/Stamp as applicable)
Name of the Manager
Designation
Renewal of a Subscription (12)
Membership Renewal Letter
Note: Also known as Subscription renewal format, Sample of subscription renewal letter, subscription renewal template
Company's Letter Head
(In case of company is writing)Complete Address
City, State& Pin code
Telephone No. or Mobile No.
Email Address and website address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address & City,
Zip Code
Subject: Regarding the renewal of your subscription (Old Subscription Number: _________)
Dear Reader,
You have been one of our esteemed clients and we have been sending you your favorite reading books and magazines regularly.
The books and reading materials we are sure provide a trove of knowledge and hence to make sure you do not miss any issues, we would like to draw your attention to the lapse date of your annual subscription.
We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription. There are several categories of membership now we have also launched a 3 year plan for regular long term members like you. It can help you save more money in the long run apart from exciting prizes and entry into contests.
Yours Sincerely,
For (company name Pvt. Ltd.)
(Signature/Stamp as applicable)
Name of the Manager
Designation
Renewal of a Passport (11)
(Should be written as request from individual)
Note: Also known as Passport renewal format, Sample of passport renewal letter, passport renewal template
Company&'s Letter Head
(In case of company is writing) Complete Address
City, State Pin code
Telephone No. or Mobile No.
Email Address and website address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of your passport (Old Passport Number: ____
Dear [Name],
We are pleased to send this confirmation of the renewal of your passport no: _____________basis your new application dated____________ for a further duration of ____________[weeks, months, years].
The terms and conditions of renewal have been attached with this letter which is being couriered prior to the dispatch of your new passport.
You may call our customer service (Mon to Fri: 10m to 6pm) or write in with queries if any.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Designation:
Place:
Medical Policy Renewal (10)
Sample Template
Note: Also known as Insurance renewal format, Letter of Renewal of Insurance, Insurance extension format, Insurance renewal template
Company's Letter Head
(In case of company is writing)complete Address
City, State& Pin code
Telephone No. or Mobile No.
Email Address and website address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of your medical insurance policy
(Reference Policy Number: _________)
Dear [Name],
You have been a valued customer of ___________ (organisation/Bank name / Insurance company Name) the past _______________ (duration) and have invested in schemes for yourself and your family.
We are privileged to be of continued service to you and are extremely grateful for your patronage and would like to confirm the renewal of your medical insurance policy ___________for a further term of ____________ [weeks, months, and years] as mutually agreed.
The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Kindly respond no later than [Date response required by], to ensure our continued service under the same scheme.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Renewal of an Insurance policy (9)
(To be written again)
Note: Also known as Insurance renewal format, Letter of Renewal of Insurance, Insurance extension format, Insurance renewal template
Company's Letter Head
(In case of company is writing) Complete Address
City, State& Pin code
Telephone No. or Mobile No.
Email Address and website address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address, City
State and Zip Code
Subject: Regarding the renewal of your insurance policy (Reference Policy Number:
Dear [Name],
You have been a valued customer of ___________ (organisation/bank name) the past _______________ (duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________ [weeks, months, years] as mutually agreed. The policy terms and condition will remain same.
The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Since this is a special offer, do respond no later than [Date response required by], to ensure our continued service under the same scheme.
Yours Sincerely,
Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Extension of Employment (8)
Sample Template
Note: Also known as Employee contract renewal letter, Extension of Employee Contract, Employment extension agreement template, Sample letter for employee renewal letter, Employee contract extension letter, Employment contract renewal sample
Your Full Nam
(In case of individual writing)
City, State& Pin code
Telephone No. or Mobile No.
Email Address and website address
Date: (dd/mm/yy)
To,
Name of the Employee / Recipient
Complete Address
City, State and Zip Code
Subject: Regarding the extension of your employment
Dear [Name],
You have been a valued employee of our ___________ (project name) for the past _______________ (duration) and we have been extremely happy with your performance and management skills. (Same as above)
We have been pleased with the results of the internal evaluation and feedback from the clients you have dealt with and we would be interested in offering a renewal in the employment as part of our full-time company workforce.
Please confirm the acceptance in writing or otherwise to this offer of extension.
Kindly respond on or before [Date response required by], to ensure the continuous of work without any disruption.
Yours Sincerely,
For (company name Pvt. Ltd.)
Renewal of Employment (7)
(Sample template to be written by a company to its employee)
Note: Also known as Employee contract renewal letter, Extension of Employee Contract, Employment extension agreement template, Sample letter for employee renewal letter, Employee contract extension letter, Employment contract renewal sample
Your Full Name
(In case of individual writing) complete Address
Or City, State& Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
To,
Name of the Employee / Recipient
Complete Address
City, State and Zip Code
Subject: Regarding the renewal of your employment
Dear [Name],
You have been a valued employee of our ___________department for the past _______________(duration) and we have been extremely happy with your performance and skills .
We would like our association to continue in mutual benefit and we would be interested in offering a renewal in the employment for a further term of ____________[weeks, months, years].>
Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure the continuous of work without any disruption.
We await a positive response from you and wish you the very best.
Yours Sincerely,
For (company name Pvt. Ltd.)
(Signature/Stamp as applicable)
Name of the Manager
Designation
Renewal of Contract (6)
Employment Contract renewal request letter
Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract renewal letter format
Your Full Name
In case of individual writing)
City, State& Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
Name of the Employee (Company/Individual)
Name of the Manager, Designation
Company Name
Address and Zip Code
Subject: Employment Contract renewal request letter
Respected Mr.(Name)/Ms. (Name)
I, ___________(name), has been an employee of your company in the _______________ since __________(duration). My work contract is due to expire on _______date) and am writing to request a renewal of the contract for extended employment.
I have been part of several projects in the past _______(duration) and have developed close working rapport with the internal teams and external clients. My work has been valued and appreciated by the management and am attaching some letters of appreciation from my seniors regarding my performance.
Kindly look into the same before the expiry of my contract expiring date and would be grateful to be able to continue my employment and working contract.
Thanking you in for your time and consideration.
Yours Faithfully,
(Signature/Stamp as applicable)
Name of the Employee
Designation
Renewal of Contract (5)
Renewal of Employment Contract
Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract renewal letter format
Your Full Name
Complete Address
City, State Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
Name of the Employee (Company/Individual)
Designation:
Address and Zip Code
Subject: Extension of contractual arrangement of Employment
With reference to our earlier correspondence; Reference No. ________ dated ________.
We are pleased to offer you an extension of your employment contract with us for a further period of (weeks/months/years) or (From _______ to ______) with effect from________(Date).
All our agreed terms from the earlier contract dated _______ (Date) would remain the same.
Thanking you.
Yours Faithfully,
For company name Pvt. Ltd.
(Signature/Stamp as applicable)
Name of the Sender
Designation
Renewal of Driving License (4)
Sample Template
Note: Also known as License renewal letter, License renewal letter template, Driving License renewal, Labour License renewal Letter, Trading License renewal letter
Your Full Name
Complete Address
City, State Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
To, Name of the Recipient (Company/Individual)Address and Zip Code Subject: Renewal of Licens
Respected Sir/Madam,
I, __________________, would like to renew my driving license expiring on ____________(date).
Details of the original license are also mentioned below. Kindly provide the application form and procedure for the new license.
Original License No: ______
Original Date of Issue: ______
Issued Place: ___________
Receipt No. /Challan. No (If Any): __________
Renewal Fee Details (If Any)___________
Personal details for renewal:
Thanking you for your guidance.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Renewal of License (3)
Sample Template
Note: Also known as License renewal letter, License renewal letter template, Driving License renewal, Labour License renewal Letter, Trading License renewal letter
Your Full Name
Complete Address
City, State Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Renewal of License
Respected Sir/Madam,
I, __________________, would like to renew the trading license for a period of 2 more years starting (Date) ___________ to End Date __________.
Details of the Original License are also mentioned below. Attached is the duly filled form required with the renewal fee for the Renewal of License for further period of 2 years.
Original License No: ______
Original Date of Issue: ______
Issued Place: ___________
Receipt No. / Challan. No (If Any): __________
Renewal Fee Details (If Any) ___________
Details of Form attached for renewal:
Please do the needful and send me the renewed Trading License at the earliest and oblige. Thanking you for your assistance.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Renewal of Lease (2)
Sample Template
Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract Renewal letter format
Your Full Name
Complete Address
City, State& Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
To, Name of the Recipient (Company/Individual) Address and Zip Code
Subject: Regarding the renewal of our lease expiring on _________(Date)
Dear [Name],
Refer to the License Agreement between [Name of the Owner] and [Name of tenant] dated [Date]. The term is set to lapse on [Date]. The lease arrangement is open for renewal for a period of _________ [weeks, months, years.
We have been extremely happy with our business association and would be interested in offering a renewal of the lease with the updated terms and conditions. Kindly confirm in writing to your acceptance or otherwise to this offer of extension. If you need to go in for further negotiation do highlight the same.
Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.
We look forward to hearing from you.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Renewal of Agreement (1)
Sample Template
Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract Renewal letter format
Your Full Name
(In case of individual writing)
City, State& Pin code
Telephone No. or Mobile No.
Email Address
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of our agreement?
Dear [Name],
Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date]. The term is set to lapse on [Date].
We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years].
Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.
We look forward to hearing from you.
Yours Sincerely,
(Signature/Stamp as applicable)
Name of the Sender (Company/Individual)
Renewal of a Passport
Sample Template
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of your passport (Old Passport Number: _____
Dear [Name],
We are pleased to send this confirmation of the renewal of your passport no: _____________basis your new application dated____________ for a further duration of ____________[weeks, months, years].
The terms and conditions of renewal have been attached with this letter which is being couriered prior to the dispatch of your new passport.
You may call our customer service (Mon to Fri: 10m to 6pm) or write in with queries if any.
Yours Sincerely,
(Signature/Stamp)
Name of the Sender (Company/Individual)
Designation:
Place:
Renewal of an Insurance Policy
Sample Template
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject: Regarding the renewal of your insurance policy (Reference Policy Number: _________)
Dear [Name],
You have been a valued customer of ___________(organisation/bank name) the past _______________(duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________[weeks, months, years] as mutually agreed.
The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Since this is a special offer, do respond no later than [Date response required by], to ensure our continued service under the same scheme.
Yours Sincerely,
Name of the Sender
(Company/Individual)
Letter of Renewal of License
Sample Template
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Sub : Renewal of License
Respected Sir/Madam,
I, __________________, would like to renew the trading license for a period of 2 more years starting (Date)___________ to End Date __________.
Details of the Original License is also mentioned below. Attached is the duly filled form required for Renewal of License.
Original License No: ______
Original Date of Issue: ______
Issued Place: ___________
Receipt No. /Challan. No (If Any): __________
Renewal Fee Details (If Any)___________
Details of Form attached for renewal:
Thanking you,
Yours Sincerely,
Name of the Sender (Company/Individual)
Renewal of an Agreement
Sample Format
Date: (dd/mm/yy)
To,
Name of the Recipient (Company/Individual)
Address and Zip Code
Subject:Regarding the renewal of our agreement
Dear [Name],
Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date]. The term is set to lapse on [Date].
We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years.
Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.
We look forward to hearing from you.
(Signature/Stamp)
Name of the Sender (Company/Individual)
Contract Renewal Letter
Sample Template
Date___________
Name of the employee
Address ____________
___________________
Subject: Contral Renewal
Dear Sir,
We invite a reference to our earlier letter No. ________ dated ________.
Your contract is extended for a period of ____ from _______ (PERIOD) to ______, with effect from________ (DATE).
All the other terms and conditions of the letter dated _______ (DATE) referred to above would remain the same.
Thanking you,
Yours Faithfully
Signature
Name
Designation
(HR & ADMIN.)
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