A Follow-up letter – An effective means of communication, which is generally written after any activity like interview, business meets, professional get togethers etc. This letter, found very useful while establishing a continued transmission with the other party, thus strengthen the professional relationship between the sender and the receiver.
Varying across the range of situations, the Follow-up letter found useful under different contexts, which are discussed below:
A Follow-up email should not be taken as the “Thank You emails”, as the Thank You emails is to show sender’s thankfulness and gratitude against any favor made by the recipient or organization to which the recipient is associated with. Thank You emails, or emails are sent immediately post a professional event, whereas the Follow-up letters / emails can be used as the re-introduction, with the recipient, to be sent after some weeks of sending the Thank You letters.
Below mentioned some best practices, which need to be taken care while drafting a Follow-up letter:
These are too informal, and some (such as “Love” and “XOXO”) implies a level of closeness that is not appropriate for a business letter.
Strictly avoid these kinds of closing, which are more appropriate for messages to friends or relatives.
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Date: ________
From
Name of the Interviewee
Address ___________
Email ID ___________
Contact No._________
To,
Designation
Organization Name
Address_______________
______________________
Dear,
I am writing this letter to say thank you for the chance of interviewing me and be able to converse with you the knowledge that I have of being a (position name) ____________. And I am very much thankful to you that despite of your busy schedule, you still find time to conduct an interview with me. I hope that my interview will prove to you that I am the right person for the post.
As what you have read in my resume I acquired knowledge, skills and experience of the same post from my previous company. These are the things that definitely make me believe that I am qualified person for the work. I definitely want to be part of your reputable company.
I look forward for your response. If you still have any questions in your mind, please have the freedom to call me for another interview.
Once again thank you
Yours Truly,
Date: __________
Subject: Status of my candidature for the position on Sales Manager
Dear Mr. / Mrs.
I am thankful to you that in your busy business schedule you interviewed me for the position of Sales Manager for your firm . It was a great pleasure to meet you. I really appreciate your consideration in interviewing me for the subjected position.
After having interviewed and knowing the vacant position in total now I believe that I can be an ideal candidate for this position as I have been playing almost the same role in my current organization and I am confident that I can deliver excellent on this role in case offered this job.
At last, I would request you to please let me know the status of my candidature so that I can also plan and take further course of action related to my career advancement and job change.
Looking forward to hearing from you as soon as you will make the final decision. Please, feel free to contact me at any time via phone number ___________________.
Thank you again for the time and consideration.
Regards
Name of the Interviewee
Date ________
From
Name of the Interviewee
Address ___________
Email ID ___________
Contact No._________
To,
Designation
Organization Name
Address_______________
______________________
Dear
I am writing this letter to you as I was recently been interviewed for the position of _______________ in your company. I wish to thank you for taking time in interviewing me, and the way I was welcomed in your company. It is really amazing and it also helps me feel more comfortable being one of the applicants that is requested to be interviewed.
I have come to realize that you have hundreds of applicants for each vacancy in your company; hence I believe that my interview was a success. I can see how much you are amazed with my grades when I gave you my School Transcript of Records; you told me that you are astonished about my firm and clear answers during the interview. I confidently believe that during the interview, I had already proved my skills and knowledge to you which exactly gives me the confidence and determination in writing this letter.
Again, I am very much thankful to you for considering me for the position and for taking time to interview me. I am looking forward for your positive response. I am also very eager to be a part of the company and to start work.
Yours Truly,
Name of the Interviewee
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