HR Knowledge

Free Letters

How to write a Withdrawal letter to withdraw Job application, resignation letter format with Sample template

withdrawal letter is written to end the ties with an organization or an individual. The withdrawal letter should begin with a polite salutation and then the reason should be highlighted for withdrawal

Objective of Withdrawal letter

A withdrawal letter is written to express an applicant’s intention to withdraw or terminate his/her ongoing application to an institution, company or organisation. Events in our life are often unpredictable and very often they force us to rethink our choices and decisions. A withdrawal letter will help us to redirect and reorient the course we originally intended to take and pursue a different path.

General use of withdrawal letter

A withdrawal letter is often written in a professional or academic context. It can be written by a student who does not wish to enrol in a particular institution or course; a consumer can also write this or client who seeks to withdraw from a business contract or it could be written by an employee who wants to withdraw from a job application.

In the educational sector, as mentioned earlier, a student or parent may write a letter of withdrawal from school or from college, if they or their children are unable to purse a specific course.

Within the context of job applications, if we have applied to a variety of jobs, we are often faced with the task of having to reject one position in favour of another. In this situation we write letter of withdrawal to the company so that they won’t follow up on that application. A withdrawal letter is issued so as to make clear an individual’s unavailability for job prospects.

It can even work in the opposite way in the event of a resignation withdrawal. Suppose certain circumstance force an individual to tender a resignation letter to his/her employer, but within a short time those circumstances change, then the employee may write a resignation withdrawal letter expressing a desire to continue working there.

Employers and academic professional may greatly appreciate a withdrawal letter from a candidate because it leaves them free to consider other genuine applicants.

Tips for writing a letter of withdrawal :

  1. State the reason clearly: As with any formal and professional correspondence it is essential that you state the reason for withdrawing clearly.
  2. Be polite and to the point, even if the reason and circumstances for withdrawing are unfavourable
  3. Give all your contact details in case the employer may need to contact you regarding legal  formalities that need to be completed before withdrawing.
  4. Make it clear that, circumstances being otherwise, you are open to accepting a position in  future so that you keep your options open.

Various withdrawal letter sample template are given below in doc and pdf format for quick reference and example.



pdf word


Withdrawal of Job application

Sample Template


Date: _______


Contact Number________



Mr. ____________,
HR Executive
Company, Location

Subject: Withdrawal of Job Application

Dear Mr. Stan Lee,

I would like to sincerely thank you for considering me for a position at your reputed organization. I regret to inform you that I will be unable to follow up on my job application as I need do relocate to Mumbai immediately.

I am writing this letter to formally request that my application be withdrawn as soon as possible. I am aware that this is on such short notice and I apologize for any inconvenience this may cause. I wish you all the best in finding a candidate to fill the position.


Thank you.







  • social share


pdf word


Withdrawal of student’s admission

Sample Letter


Date: ________


Ms. ABC,


XYZ College, Delhi.


Subject: Withdrawal of Student’s Admission.


Dear Madam Principal,

I, AAA, parent of Mr. Paul, am writing this letter to request you to please withdraw my son’s admission from the college. On account of my husband’s transfer, we will be relocating to Mumbai within the next two weeks. My son Paul is studying in class 12th and his student ID number is 178.

I humbly ask you to initiate the admission withdrawal process as soon as possible and to send us all his academic records so that we can enroll him in a college in Mumbai at the earliest.

I assure you of my complete cooperation with all the necessary formalities for the withdrawal of admission and would also appreciate a recommendation letter from you on behalf of Paul, so that we can secure his admission. Thank you for your cooperation.





Mrs. ________________,



  • social share


pdf word


Withdrawal of Resignation

Sample Template



Joel Dan
Sender’s address
Sender’s contact details

Mr. Samuel Larson
The Company's Name,
Company Full Address with Phone Number.


Subject: Withdrawal of Resignation

Dear Sir,

I am writing this letter in reference to my resignation notice dated (______) I understand that the management has not yet responded to the notice. After careful reconsideration I have decided to remain at my current job and continue with my responsibilities.

I humbly request you to allow me to withdraw my resignation as soon as possible. I sincerely apologize for the inconvenience caused to you. I encourage you contact me if you have any queries.

Thanks in anticipation,

Yours sincerely,


Joel Dan

Employee Id no :
Senior Sales Executive 



  • social share


pdf word


Withdrawal of Application

Sample Letter Template


Date: _________


Name of the employee

Designation ______________,


Subject: Withdrawal of Application

Dear Sir,

I am writing this to your establishment so as to let you know that I have decided to withdraw my application. If you will recall, I had earlier submitted an application for the post of a senior clerical officer in your company. However, due to some circumstances beyond my control I will be forced to withdraw my application. I must let you know that it was never my initial plan to withdraw my application.

But, in a case where I have to move to another state under duress and in a very short period of time. Therefore, even if I end up securing the job I will not be able to keep the job because of the distance and even as a result of some other personal reasons. I want to express my appreciation to your company for your kind interest in hiring me.


Yours faithfully,



Name of the person




  • social share

Subscribe for Newsletter



05 Dec, 2023
HR Process
Measuring Onboarding Experienc...

Measuring Onboarding Experience for Performance Review Onboarding is a pivotal transitional phase, serving as the link between ...Read More

01 Dec, 2023
Career & Education
Starting a New Career

New Beginnings: Strategies for Starting a New Career  Introduction It can be exciting when you want to start a new career. ...Read More

29 Nov, 2023
Human Resource
Difference between HRD and HRM

Difference between HRD and HRM While HRM (human resource management) is an established and essential discipline within the real...Read More

20 Nov, 2023
Performance management
Best Performance Management Sy...

Best Performance Management System for Small Business and Startup Companies Small business companies and startups come across m...Read More

17 Nov, 2023
Human Resource
Integrating Work-Life Balance ...

Integrating Work-Life Balance to Support Talent Retention A health work-life balance is important for the well-being and job sa...Read More

19 Oct, 2023
HR software & Technology
Human Resource Software for Sm...

Best Human Resource Software for Small Business and Startups Running a business is not as simple as it seems to be. Situations ...Read More

13 Sep, 2023
Letter Writing
How to Write a 2 Week Notice &...

How to Write a 2 Week Notice & What Does it Means In a professional world, "Two weeks notice is a most commonly used term which...Read More

28 Jun, 2023
Jobs & Recruitment
Best Job Sites in India

Best Job Sites in India 2023 for Job search & Job Post In today's competitive job market, finding the right job can be a da...Read More

27 Jun, 2023
HR software & Technology
Mastering the Art of Virtual A...

Mastering the Art of Virtual Assistance: A Guide to Becoming a Successful Virtual Assistant In today digital age, the demand fo...Read More

23 Jun, 2023
Organization Culture
The Secret of Getting Honest E...

The Secret of Getting Honest Employee Feedback I was at a coffee shop with a friend. She started the conversation with: “I’...Read More

19 May, 2023
Human Resource
Looming Layoffs? Stay in Contr...

Looming Layoffs? Stay in Control with These Job Survival Strategies from Experts Are you feeling the heat at work? Are your col...Read More

26 Apr, 2023
Human Resource
Why Do Employees Leave Their J...

Why Do Employees Leave Their Jobs? The Resignation of employees quitting their jobs in search of power position and money conti...Read More