Director Appointment Letter – Format, Sample & PDF

A director appointment letter is a legally binding corporate document issued by a company to appoint an individual as a Director on its Board. A company director appointment letter confirms the authority, responsibilities, tenure, remuneration, and compliance obligations under corporate law.

Quick Definition: A director appointment letter is a formal corporate document issued to a newly appointed board director outlining their role, authority, duties, tenure, and compliance terms.

A properly drafted appointment letter of a director is mandatory under the Companies Act, corporate governance norms, banking compliance requirements, ROC filings, and investor verification.

This page provides the director appointment letter format, verified director appointment letter sample, appointment letter for director format in Word, and director appointment letter PDF.

This appointment letter format is part of a broader category of appointment letter formats and samples used across corporate and professional institutions.

Table of Contents

When Is a Director Appointment Letter Issued?

A director appointment letter is issued when:

• A new director joins the board
• A professional director is hired
• A promoter is formally appointed
• An independent director is inducted
• A nominee director is assigned

Issuing a formal director appointment letter ensures clear authority, accountability, and regulatory compliance, and is required for ROC filing and statutory compliance.

Director Appointment Letter Format

This format outlines the essential details required for a legally valid director appointment and must contain the following information:

• Company name and CIN
• Director’s full name
• DIN number
• Date of appointment
• Nature of directorship
• Powers & duties
• Term of appointment
• Remuneration
• Board authority
• Confidentiality
• Termination
• Signature

Key Components of Company Director Appointment Letter

A professional company director appointment letter should clearly define:

• Fiduciary responsibility
• Corporate governance
• Decision-making authority
• Regulatory compliance
• Conflict of interest
• Confidentiality

Subject: Appointment as Director

Dear Mr. __________,

We are pleased to inform you that you have been appointed as Director of
(mention company name) with effect from __________ pursuant to the approval
of the Board of Directors.

Your role shall include participation in board meetings, policy decisions,
and oversight of corporate governance. You shall comply with the Companies
Act and applicable company regulations.

Your remuneration shall be as approved by the Board.

We look forward to your leadership.

Yours sincerely,
For Company Name
Authorized Signatory

Appointment Letter for Director Format in Word

Most companies use appointment letter for director format in Word for:

• ROC filing
• Digital signatures
• Board documentation
• HR records

Why Director Appointment Letter Is Legally Mandatory

A company director appointment letter serves the following legal purposes:

• Is required by ROC
• Validates board authority
• Protects shareholders
• Supports bank & investor verification
• Ensures corporate governance

Companies rely on director appointment letters to establish board authority and protect stakeholder interests.