Address Verification Letter – Format, Sample & Template

An address verification letter is an official document used to confirm an individual’s or organization’s residential or business address. Institutions such as banks, employers, landlords, licensing authorities, and government agencies commonly request an address verification letter to validate an address for account opening, compliance checks, licensing, or other administrative purposes.

This page explains what an address verification letter should include, shows a clear address verification letter format, provides a ready address verification letter sample and template, and offers practical tips to ensure acceptance.

This page is intended for informational purposes to help individuals and organisations understand address verification requirements.

Table of Contents

What is an Address Verification Letter?

An address verification letter is a formal statement—issued by a landlord, employer, utility provider, or authorised organisation—that confirms a person’s or business’s current address for verification purposes. It is used when other proof of address documents are insufficient or unavailable.

When is an Address Verification Letter Required?

The following list shows common situations where an address verification letter is requested.

Address verification helps prevent fraud and ensures compliance with organisational or regulatory address requirements.

• Bank account opening and KYC checks
• Loan and mortgage applications
• Employment background checks and onboarding
• Lease or rental verification and housing applications
• Government registrations and licensing (where additional proof is required)
• School or university enrolment and student housing

In some situations, organisations may request a proof of residency letter instead of a general address verification letter.

Address Verification Letter Format

Use the following address verification letter format as a blueprint—each item helps verifiers confirm identity and address.

Essential Elements

• Issuer letterhead (organisation logo and contact details) if available
• Date of issue (DD/MM/YYYY)
• Full name of the person or organisation whose address is being verified
• Complete address (house/flat no., street, area, city, state/province, postal code, country)
• Statement of verification (clear one-line confirmation of address)
• Period of residence or occupancy (from — to or “currently residing/occupying”)
• Purpose of the letter (e.g., bank account opening, licensing)
• Issuer’s name, designation, contact details and signature
• Official stamp or seal (if applicable) and any reference or file number

Optional supportive details

• ID or tenant agreement reference numbers
• Method of verification used (documents reviewed or visual inspection)
• Relationship of issuer to verified person (landlord, employer, facility manager)

Address Verification Letter Sample

The following address verification letter sample is illustrative. Print on official letterhead and replace bracketed fields with actual details.

To Whom It May Concern,

This is to confirm that [Full Name], holding identification number [ID type and number] (if applicable), currently resides at [Full Address — House/Flat No., Street, Area, City, State, Postal Code, Country].

The above individual has been residing at the stated address since [Month Year] and continues to reside there as of the date of this letter. This confirmation is provided for the purpose of [state purpose: e.g., bank account verification, employment background check, tenancy verification].

Verified by:
[Issuer Name]
[Designation]
[Organisation / Landlord / Company Name]
[Official Address of Issuer]
Contact: [phone / email]

Date: [DD/MM/YYYY]
Signature: _______________________
Official stamp or seal (if applicable)

For general formats and additional address confirmation letters, refer to our Address Proof Letter guide.

An address verification letter is not a substitute for official government-issued identity documents and should not be used for legal identity verification beyond address confirmation.

Address Verification Letter Template & Example

Use this template to create consistent letters across different issuers.

Quick Template Notes

• Keep the opening sentence short and declarative.
• Use formal tone and official letterhead where possible.
• Avoid including unnecessary personal data—only include what verifiers need.
• Make sure the issuer’s contact detail is verifiable.

How to Ensure Your Address Verification Letter Is Accepted

Follow these steps to improve acceptance chances:

1. Use official letterhead or provide contactable issuer details.
2. Make sure the name and address match government ID exactly.
3. Date the letter and include the issuer’s signature and stamp if required.
4. Attach supporting documents (utility bills, lease agreement) if requested.
5. Provide certified translations when documents are in a different language.
6. Check the receiving organisation’s exact requirements before submission.

Acceptance of an address verification letter may vary by organisation and jurisdiction. Always confirm specific requirements with the requesting authority before submission.