Get Latest HR practices activities updates of Human resource at myhr online portal

Regret Letter

Learn how to write a Regret letter with its Sample and format

Regret letter or email is about informing and showing a feeling of sadness, or disappointment on incident or an occurrence or fail to do something.  This letter is about communicating a feeling of sadness that conveys piece of unpleasant or bad news of any kind such as failed to get a job or the candidature has been rejected or loss of somebody and may be lost of something very valuable. 

The regret letter format or email content should be written tactfully using very polite and courteous language saying that I or we regret to inform you that and refer about the incident and the occurrence and may explain about the whole incident series wise.

The understand better about how to write regret letter to customer, client, candidate, applicant and to friends and family members , see the sample letter template given below with attached copy In word doc and pdf format for quick and easy uses

Read more :   Benifits of Candidate Tracking System 

                       Case studies on Recruitment management system 



Regret Letter Format

Sample Template




                                                                                               Dated __________


Name of the candidate __________

Address _____________________





This has reference to the meeting we had on ____________.

We appreciate your taking time off to meet us at ________. We had detailed deliberations with reference to your profile with our relevant managers.


At present, we do not have a suitable position matching your sincerity and experience.


We are not able to offer you an immediate placement in our company. Positions matching your profile are likely to come up in the next three to four months.


We have therefore placed your profile on our data bank. We will, at the appropriate time, get in touch with you to reevaluate your interest.


We take this opportunity to wish you good luck.


Best Regards,


Name of the Manager






Tools for Job Analysis
What are the Benefits of Job Rotation?
Whistleblower Act -Definition protection and Rights
Company travel Procedure for Employees
Balance scorecard is necessary for achieving Goals of performance management
How the job analysis can best benefit to the company
Company travel Procedure for Employees
Recruitment management software smart working
Balance scorecard works excellent for strategic improvement of the Company.
What is the need of Performance Management?
What are the Benefits of Job Rotation?
How to identify and apply performance management to get the best output from it?