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Congratulation Letter

How to write Congratulations email message and Letter for success and on achievement with Sample Letters

Objective of Congratulations Letter/Email 

A formal mode to honor an individual or team for their success or accomplishment. In our professional as well as personal life, we congratulate people on their success or achieving the milestone verbally or in written. The congratulation wishes, acts as a dose of encouragement for the achievers, which enhance their zeal to perform even better. It also reflects the caring nature of the sender towards the receiver, thus a good impression. A formal congratulatory note can be sent on promotions, milestone achievement etc. addressing individuals or team.

Among all the ways to say congratulations (Written or Non-Written), the written mode is considered very practical, especially in the professional life.
 
 
Useful tips to Write Effective Congratulation Letters 
 
While drafting this kind of formal letter, one should keep in mind the following points to come up with more matured as well as appealing version:
 
  • It should be written soon after the achievement.
  • The letter should be well aligned, free from any grammatical or spelling mistakes and of course should not be too lengthy.
  • A non-formal or semi-formal letter, can be accompanied with a well-known congratulation quotes at the beginning or end, to give it a motivational touch.
  • It should not contain any criticizing words for the peers.
  • A Congratulatory note for team should not be addressed to the individuals.
  • The letter should be ended with proper signatory & designation in case of formal or official letters.
  • While drafting the letter, the writer should keep in mind that conveying wishes on success through the congratulatory note, will help in stay connected and building a stronger relationship with the receiver hence the best practices should be taken care and sentiments to be conveyed accordingly which should reflect politeness and formal tone.
  • While writing the congratulations email, one must take an account all the above discussed points, except there’s no need to mention the addresses and name of the receiver with designation along with the subject. In email, the subject is separately mentioned and email id of the receiver itself claims much about the identity of the receiver.
     

One should observe several occasions for conveying the Congratulations message, that has been discussed below:
 

Find various Congratulations email message with sample letter template also given here for easy to download and for taking it as example :

You Must read : How To Write Transfer Request Letter to HR? 


 

Congratulations Letter Message

Sample Template


                                                                                                                                               Date:_______

 

To,

Name of the Person

Designation

Address ______________

 

Subject: Congratulations

 

Dear ,

This letter is issued to you after the order of your promotion on date___________. I  am happy to congratulate you on your promotion as (Designation)_________ Hearty Congratulations!

 

This day reminds me of the day when I had interviewed you. I was very well convinced that you were going to be one of our best employees.

 

As the days passed, the leadership qualities of yours and the proactive approach became evident to all of us. You are truly an asset to our team. Through your skills, hard work and dedication, you have earned this promotion and I hope this will act as a motivation for you to perform even better. Wishing you all the best for your new position!

 

Congrats once again, the promotion was a well deserved one indeed.

 

Yours Sincerely,

 

Name of the Person

Designation

Organization Name

 

 

 



 

Congratulations Letter for Success and Achievement

Sample Letter


 

 

Your Name

Title

Organization

Address

City, State, Zip Code

 

Dear,

 

Congratulations on achieving your goal. I know what was involved in getting it accomplished in record breaking time and in not only meeting your goal but surpassing it!

 

I'm so proud of you for setting your sights high, and making every effort to achieve that goal.You worked hard and proved to yourself and everyone what you are capable of.

 

Best wishes for continued success.

 

Sincerely,

 

Name

 

 

 



Promotion – The most pleasant moment in one’s professional life, where one attains the higher responsibility within the organization. Whenever someone attains higher position or higher responsibilities, we usually convey the congratulations on promotion.


The letter must reflect politeness and professionalism to the extent if the letter addressed to the senior or colleague, one may add some famous quotes marking appreciation. In case of congratulating a junior, the letter should reflect appreciating tone in addition to the professional flavor. Please refer this sample formal letter for Promotion .


Congratulation Letter on Promotion for Success

Sample Template


 

 

Person Name
Designation
Company Name


Address _________

 

Date: 24th October 2017

 

Name
Designation
Company Address

 

Dear David,

 

It’s my pleasure to convey you the great news of your promotion to Senior Support Engineer, with effective from 1st November 2017.

 

You are the leader with great leadership ability, inheriting a great team, and I'm sure that your leadership qualities will help the organization to climb a new height of success. I expect we’ll be hearing about some stellar achievements in your project at the conference next year.

 

Congratulations once again on your promotion and wishing you a grand success ahead.

 

Sincerely,

 

 

Name

 

 

* As discussed earlier, the congratulation message for promotion, must be flavored with loads of appreciation, encouragement and surely a credit to some previous accomplishments, to make the receiver realized about the importance of himself / herself in team and value for the organization. This gives the potential to perform well in future.



 

New Job

Getting a new job first time or as an experienced itself is a grand success milestone and needs well wishes for future endeavors & appreciation.

 

While writing the congratulation letter for new job, the writer should admire and recognize the receiver’s efforts and knowledge. In case of congratulating a fresher, who is getting a first job in his/her career, the writer should mention any famous quote to appreciate and encourage them for the future endeavors. While congratulating a senior for the new job, one must admire the leadership, guidance and thank the receiver for any help or guidance the writer received during his tenure in the old organization.

 

Please refer below sample formal letter for new job.

 

Sample congratulation letter for new job

 

From,

Name
Person Designation
Company Name
Address________

 

Date:

 

To,

Person Name
Address_______

 

Dear Name,

 

Congratulations on the new position as Person Designation, at Company Name. This is such a wonderful opportunity for you. I am sure, you'll do such a fantastic job over there.

 

I'm sad to see you go, and I am sure, your team members are going to miss you in departmental meetings, chit chats over coffee etc. Let's keep in touch and my best wishes for your future endeavors.

 

Thanks

 

Sender Name

 



Congratulations at Work


Sometimes, on delivering the quality at work, we got congratulated and appreciated by our seniors and colleagues, this not only encourages the receiver to achieve such milestones in future but also brings the job satisfaction to the receiver. Under this category, a congratulatory note can be sent while achieving the milestone on work such as on receiving client’s appreciation, early delivery, resolving the high priority, critical issues etc.

 

Conveying congratulations for success, the fact must be taken care that if the achievement or milestone is team’s effort or individual effort. As for team effort, the message must be addressed to the team whereas for individual efforts, the message must be addressed to the individuals.

 

Please refer – Sample letter for delivering quality at work. Congratulations at work

 

Letter of Congratulations at work Sample

From,

Sender Name
Designation
Address_________

 

Date: 24th October 2017

 

To,

Receivers Name
Address_________

 

I am writing this letter to congratulate you on the successful resolution to Priority1- Issue ticket. Your effort in achieving the same is truly appreciated. The way you have expressed your professionalism is appreciated. The whole credit of resolution of the high priority issue ticket, goes entirely to you. Hats off to your head work and dedication!

 

As a token of appreciation, Company has decided to reward you $5000 (US $ Five thousand). Keep up the same spirit in future.

 

I wish you all the best.

 

Yours truly,

Sender Name



    Sample Congratulation e-mail for Promotion in job

 

 

Subject: Congratulations for Promotion!

 

Dear Name,

 

I just heard about your promotion in job to Regional Sales head Manager at XYZ Company. Please accept my sincere congratulations on your achievement!

You have worked hard to earn and achieve this position, and I’m sure you will do an outstanding job in motivating your team to new, heightened levels of sales performance.

Best wishes for your continued success.

Regards,

 

Your Name
name@xyz.com
Contact number

 



Sample Congratulations Letter to a Friend on His Success in the Examination

 

(Address of Receiver of letter)

Dear (Name of the Person),

I came to know about your excellent success in your Intermediate Examination. You are figuring in the list of candidates that passed with merit goes to add to the appreciation for your school teachers and parents. Now the way is now clear for you to join the best university anywhere in the entire nation.

What kind of university do you interested to join and in which subjects do you propose to choose in your further studies? I would like to suggest that you should to go in for commercial subjects as they would suits you for a managerial post in your family-run business. This way, it will be a double benefit for you and your family, Rest depends on your interest and priorities this is only a suggestion from my part. You are perfectly free to choosing your choice in the end, and should be doing something of your own interest.

Please accept my heartiest congratulations on your well-deserved success.


Yours sincerely,
 XYZ



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