Get Latest HR practices activities updates of Human resource at myhr online portal hrhelpboard.com

Show Cause Notice

What is Show cause notice meaning & hearing? 

Understand with Show cause notice format & Sample Letter 

Show cause notice means an order issued by a Court, Competent Authorities or an Organization asking an individual or a group of people to explain or to "show cause" in writing as to why the disciplinary action should not be taken against the individual or the group of people involved in certain incidents, misconduct, poor performance and wrongdoing.  Order to show cause is issued by the authority or the Management after reviewing the entire incident and if finds that the person accused or may involved in wrongdoing and it is also to give a fair chance of hearing him and his explanation towards his/her actions and so avoid disciplinary action. Below, we have described the several reasons a person may receive a show cause notice, including how to write and respond to this kind of notice or letter.

Within a legal context, the court can issue a show cause order that requires a party to present before the court for explanation why a certain course of action should not be initiated against that party. For example if due procedure was not followed while filing a complaint, the court may issue a show cause order, to the investigating authority and lawyer regarding the same. The court will then conduct a show cause hearing, where the investigating authority and the lawyer will have to bring the proof and evidence and submit all facts and figure to explain the court that why the due course of action was not followed. If the lawyer fails to appear or if the explanation is weak the court may dismiss that case or issue the order to re-open the case and may ask for further investigation and appeal and bring that into the hearing.

Another example would be in an academic or educational context. If college authorities suspect a student of malpractice or some other gross misconduct or violation of college rules, a show cause letter may be issued asking the student to explain to the concerned college authorities why disciplinary action should not be taken against him/her. When a student receives a show cause notice it means that the college has already decided upon his/her punishment but is giving the student a final opportunity to respond and avoid being punished.

An order to show cause can be used by employers if there are legitimate grounds to dismiss an employee. These may be due to an employee’s ongoing behavioral, negligence at work or poor performance issues. Or because the unsatisfactory conduct was particularly serious in nature, as in the case of assault, harassment or theft. Even after they have received counseling or guidance, if the behavior still continues the same as it was an employer may issue a show cause notice to an employee regarding imminent punishment.

More to Read : Functions of Recruitment Management Software

How to write show cause notice or order to show cause & its Reply?

It is never easy to write Show cause notice because you know it will cause another person a great deal of distress. The show cause notice or a letter should be very simple and brief.  It is important to mention the specific reason why the person is receiving the notice and state clearly what are the consequences of not replying to the notice. The notice should be address to the concern person only and it is better to also add the employee code number as well if any to avoid any kind of duplicity or confusion.  The kind of notice can be given by hand and also sent to their residential address and the receipt should be kept in record for further reference.  

 

If a person receives an order to show cause it must be given the highest priority and must be taken very seriously, because it may just be the only chance to avoid termination, expulsion or even criminal charges. The show cause notice must be replied with explanation as soon as possible. Keep it brief and assure your employer that you are aware of the gravity of the situation and will respond accordingly.

Find below kinds of Show cause notice & and its replies as sample format and readymade template in doc and pdf for quick uses: 

Read Similar Article : Free Sample Letters to Say Congratulation


download
pdf-icon
image-icon

 

 

                                                                     Show Cause Notice
 


 

 

 

                                                                                                               Date: __/__/__

To

Mr._______________


Sir,

 

SHOW CAUSE NOTICE

 

It has been reported that you introduced Mr., S/O ________________ R/O ________________ for loan for the purpose of crops  and the loan amount was Rs. __________/- for the season dated________. On your initiations, crop loan of Rs. ___________/- was granted and cheque was given on dated_________. When there was no loan amount paid back by him and the loan amount became outstanding, then one of our field staff after verification found that no cane was cultivated in his area .On further verification it is learnt that the cheque was deposited in the Dist Co-Operative Central Bank Limited, Medak on dated________. It was found that you have endorsed on withdrawal form of
the bank, which was in the name of Mr. and received the amount of Rs. ________/-. It clearly shows that you have acted with an ulterior motive for a wrongful gain. Therefore you have cheated the company and caused loss to the company. You’re above acts amount to misconduct under the Model Standing Orders applicable to you.


Hence you are hereby call upon your explanation within three (3) days from the date of receipt of this notice, why appropriate disciplinary action cannot be taken against you for your misconducts, In case no reply is received within the stipulated time strict action will be taken against you it will be presumed that you have no explanation to submit and further action will be initiated against you.
Dy. General Manager (Process)

 


Cc: 1. General Manager, Place _______
       2. President, Place ________

 

 

 

 



download
pdf-icon
image-icon
 
 
 
Show Cause Notice

 

 
 
 
 
REGD POST
Mr. XYZ,
Address_____________
____________________
____________________
____________________                                                                                                                                                                                                            Date: __/__/__
To
 
Mr. XYZ,
Emp. No: _______________
Designation _____________
Department _____________
Organization Name________
Address ___________
Pin Code __________
 
Sir,
 
Sub: II show cause notice of punishment − reg.
 
Ref: 1. Charge sheet dated _______ issued by M/S Organization Name ________, Place ________
       2. Enquiry report of Shri. _________, Place _________
 
 
 
AUTHORISED SIGNATORY
 
 
 
 
 


download
pdf-icon
image-icon

 

        Show Cause Notice To Employee For Misconduct.
 


 

 

                                                                                        Date: ______

To,
XYZ                                                                     
Manager, ABC Trust, India. 

 

Subject: misconduct of employee for stealing
 

Mr. XYZ, 
It has noted to us from various employees that you have been accused of stealing one of the major component of a machine which is an expensive component and has a great value in market.


Because of this our company is really unsatisfied by your misconduct and is suspending you for 3 months. 


You have to write a reply to this show cause letter on which you have to explain why any action should not be taken against you.
If you cannot provide various prove defending yourself then further actions would be taken.

 

 

Sincerely,
ABC,
Head of department

 

 



download
 
 
Show Cause Letter

 
SH. __________________
Sender Address:_______
_____________________
 
To,
Shri Mr._______________
Receiving Address:______
______________________
                                                                                        Date:__________
 
 
Sub:- Reply to show cause notice
 
Sir,
This is reference to your order dated.___________ wherein you have passed an order to pay Rs._____________(Rupess_______________________) which includes short payment of Rs.______________, damages of Rs.___________, and litigation expenses of Rs._______/- within one month.
 
Accordingly we had already sent a cheque No.__________dated __________for Rs._________(Rupees__
_________), in the name of Shri____________alongwith a receipt with revenue stamp duly affixed and a self addressed envelope duly stamped (photocopy of the letter is enclosed for your ready reference).
 
Therefore, the question of penalty of Rs.______per day under section 20 (6) of the payment of wages Act, 1936 does not arise. If you have not received the payment, we are ready to issue another cheque to the claimant Shri________________.
 
In the circumstances as stated above and in the interest of Justice you are requested not to initiate any proceeding under section 20 (6) of payment of wages Act, 1936 and withdraw the above stated show cause notice.
Kindly instruct us, if we have to issue another cheque in the name of Shri_______________.
 
 
Thanking you
Yours Sincerely.
Dated__________________
For Vision________________
 
 
          Director
(Signature and Seal)
 
 
 
 
 


Balance scorecard works excellent for strategic improvement of the Company.
What is the need of Performance Management?
Balance scorecard is necessary for achieving Goals of performance management
What are the Benefits of Job Rotation?
Applicant tracking system -Effective  way to handle stress-free Recruitment
Recruitment management software smart working
What are the Benefits of Job Rotation?
What Are the Benefits of a Performance Management System
How the job analysis can best benefit to the company
Balance scorecard is necessary for achieving Goals of performance management
What is the need of Performance Management?
Types of Employee Engagement Process implemented in the companies