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Charge Sheet

charge sheet letter

What is charge sheet? Charge Sheet -  Meaning with Sample format 

Charge sheet is the letter claiming the reasons regarding misconduct or any other unprofessional behavior of the employee in the organization. The employee needs to give clarification regarding the act for which charge sheet is given to him.

When to write charge sheet letter ?

Charge sheet is issued to an employee when an employee is involved in any type of misconduct or bad behavior with the office colleagues or if the employee is involved in theft of the company’s property or if he/she is absent from his duties or if he/she is not performing well. Charge sheet is issued to the employee in above mentioned cases for which he has to give an explanation for the charges which are imposed against him and if the employee neglects the charge sheet then a serious action is taken against him which can result in employment termination from the organization.

Find below various Charge Sheet format and Sample for better understanding and quick uses 


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Charge Sheet Proforma Suggested 


Mr. /Ms. _______________
Following are the charges against you:
After observing you for a long period of time we found that you are in habit of absenting yourself from the duties without any prior information and leave sanction. Your absenteeism has increased a lot from last one year.
Month  Dates    No. of days of unauthorized absence
XXX        XXX        XXX
XXX        XXX        XXX
You have been advised many times to improve your attendance and not to indulge in absenteeism. But despite 

this advises/reprimands and assurance given to you, you have not shown any improvement in your attendance.

We also observed that you are habitual of absenteeism, which effects the work of the company. You need to give an explanation for the misconduct within three working days. In case we do not receive any explanation from you in the given time period the management is free to take any action as desired.

For _______________________
(Authorized Signatory)




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Model Draft of a Charge Sheet
Sample Format

Mr. /Ms. _______________
It has been reported against you that on __________ at _________ you _______ (mention clearly that act of acts of misconduct alleged)
The act about as claimed above which have been conferred by you add up to offenses which, if demonstrated, would warrant genuine disciplinary activity against you.
You hereby need to explain and give a reply of this charge sheet that why you should be dismissed within 3 days and if you fail to submit your explanation as required, it will be assumed that you have no clarification to offer and the issue will be discarded with no further reference to you.
The charges against you are very serious hence you are suspended till further action. Kindly acknowledge the receipt of charge sheet.



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Charge Sheet For Slowing Down Work
Sample Format

Dear Mr. ___________,
It is reported against you as under:
1. On ____________(date) at_______(time) on duty with some of colleagues slowed down the work  instigated Mr. B & C to adopt ´go slow´ tactics. You threaten Mr.PQR for not following this misconduct.
 2. You daily production before ___________ (date) was _____and after that day your per day production has gone down to______ which is much below the normal production of a worker of average efficiency.
3. The above acts on your part are highly objectionable to the interest of the company. The company has to compete with other organization.
4. Even after the advice from your seniors and supervisor you did not follow the rules, which resulted in severe loss to the company.


You have to give an explanation for this misbehavior on your part within 3 working days. In case you do not give any explanation we will assume that you don’t have to say anything on your part. The management will take severe action against you.



Download Free PDF/DOC


Model Pro - Forma for General Charge Sheet
Sample Format


Mr. /Ms. _______________
We have received a report against you that on the date__________ at__________ time you were involved in misconduct. The acts mentioned above have been done by you as per the report and if it is proved strict action will be taken against you.
Accordingly, you have to give a proper explanation for the misconduct you are required to give explanation within 3 days otherwise action will be taken by the management.
If you fail to submit your explanation as required, it will be assumed that the charges are genuine and suitable action will be taken against you. 
The charges against you, are serious, hence you will be suspended till further action
Please acknowledge the receipt of the letter.
Authorized Signatory




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