What is letter of authorization & How to write authorization letter? Understand with given format & Sample template.
The word person comes from the Latin word “persona” which was used to describe the mask worn by an actor during a play. The actor wore the mask as he/she was “acting” on behalf of someone else, some character in the play. Well an authorisation letter works in very much the same way. From educational procedures, medical or legal undertakings or indulging in corporate and financial transactions, a letter of authorization is used almost everywhere.
An authorization letter is a document written where one party grants permission to another party to perform a certain action on behalf of the first party. If some unavoidable circumstances mean that you are unable to complete a specific task on your own, you can write a letter of authorization to delegate that task to some else. If you are writing an authorization letter it implies that you are entrusting a third party to fulfill a task on your behalf. You transfer your authority to third party through that letter, which then becomes legally binding. Before we get into how to write an authority letter, let’s first discuss some of the possible situations where you would need an authority letter.
Among all the possible authorization letter examples, the most important ones are those connected with private financial transactions and confidential documents. The most popular form of authorization letter, which you must be familiar with, is an authorisation letter for bank. This letter will allow a person to do certain banking-related work, to collect and pick of cheque book, statement of account and other documents on your behalf, during a time of illness or other such issues. When you write a bank authorization letter it means that you are giving the bearer of the letter power to make transactions and collect cash and other private documents, cheque book issued in your name.
If your bank requires you to write an authorisation letter don’t worry. The bank authorization letter format is very straightforward. An authority letter is a formal document; it must be typed and signed clearly. The letter should have a proper business tone. When writing a business letter, be polite and professional. Start by putting your name and address on the left side of the page with the date on which the letter was written clearly mentioned. If you are not sure of the recipient of the letter the generic term “To Whom It May Concern” can be used to avoid confusion.
Sometimes by writing an authority letter a parent or guardian will grant permission to an educational institution to take his/her child outside school boundaries for a picnic or field trip. Other instance where you would need an authority letter is if you want someone to collect a parcel, passport, important documents or to attend a meeting or speak on your behalf.
To understand better, you can have a look at our authorization letter sample series below where we have several example template that how to write an authorization letter with its format in case you want somebody else to pick up or collect any of your important documents such as cheque book bank statement, passport, project reports etc or you want somebody else to represent you or your company on your behalf or in case of your absence. There are many more possibilities of this letter where you may require writing this kind of letter.
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