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Appreciation Letter

Appreciation letter, Mail messages to employee with sample template

What is Letter of Appreciation ?

Letter of appreciation is the form of motivation and recognition of the excellent work performance of a employee on his role.  It is given to encourage somebody and also acknowledging the efforts and good work done by anyone, it is also to say thank you for the contribution provided and appreciating the efforts put in.

Who can issue letter of Appreciation?

Appreciation Letter to employee is commonly issued by the immediate boss, Line Manager or Human Resource Department and this works as energy booster not only to the employee who got this kind of appreciation from the employer but also spread a very positive messages to the rest of the employee working in an organization.  

The organization can identity anyone who is supporting and helping organization to achieve its goal.  This can be given to an employee, a vendor, channel partner, Dealer, Distributor or anybody whosoever is doing a good job and performing above the expectation consistently.  The Company also sometime shortlist or identity few important consultants, Lawyer and other business support professionals and give appreciation letters and extend its gratitude and thanks them for sharing their expertise and valuable trust and support provided for the business.

What to write in Appreciation letter?

Appreciation letter to employee is considered as best recognition and award for an employee and employee keep this as an Award and achievement and use this for his further career advancement and growth.

The Appreciation messages, note, email or letter should be written using a polite language awarding for the hard work and the performance, saying thank you and encouraging and motivating to continue the same approach and performance for the further period of time.

Find multiple Sample letter of appreciation, email Messages &  template for example 

Recommended To Read : How to Draft Good Show cause Notice : Some Tips 





Appreciation Letter to a Manager

Sample Letter Template


Name of the Person
Address ______________

Subject: Letter of Appreciation for satisfactory services

Dear ( Name) 

I would really like to say thanks to you for the satisfactory services from your organization offered to us. I would like to appreciate the way you do business and your services were perfect and your staff is also well mannered.

You have managed the situations well in pressure conditions and clients have appreciated your leadership skills in managing the things in better way. I would like to admit that it is rare to find high standards of genuineness and reliability in the today´s business world.

It would be my pleasure to hire your services in the future and I sincerely wish all the very best for a successful future.
I look forward to do business with you again.,

Sincerely Yours,


Name of the Person
Organization Name




Business Appreciation Letter

 Sample Template

Name of the Person
Address ________________
Dear Sir,

Sub :  Letter for Appreciation for Business 


I am writing this letter on behalf of the board and management of X.Y.Z organization, the reason behind writing this letter is to convey our gratitude and appreciation to you for your support and solidarity at our annual summit.

Apart from the fact you graced all the events with your presence, we also acknowledge the financial donation you made to the cause. You delivered highly motivational and educative lectures to the audience.


We are very thankful to you for all these things you did for us. We hope that our relationship will continue in the future. 


Yours Faithfully,



Name of the Person
Organization Name




Appreciation mail Message for Exceptional Services

Sample Letter


Email Subject line :  Appreciation for Exceptional Services


Dear Mr. ( Use first name ) 
I would like to express my heartfelt thanks to you for your active response in the conference meeting. All the Board Members and the Chairman asked me to pass this appreciation to you for your efforts and hard work.

Once again thank you so much for your enthusiastic participation in the conference meeting, I have no doubt that it would not been successful without your participation and we hope for the same response in the future.


Best Regards, 



Name and Designation




Appreciation Letter to employee for excellent performance

Sample Template





Mr. / Ms. (Neme of the Employee)


Complete Address

City, State & Postal Code.

Sub : Appreciation letter for Excellent performance

Dear (Name of the Employee ) 


We really appreciate the manner in which you handle your responsibilities at your workplace. We have noticed that you are a very hard working person and we acknowledge your punctuality and accountable attitute shown at the given tasks, you are  true team member and also have the the leadership skill and can lead the team.


We hope you will continue to move ahead on the path of excellence. A copy of this letter is placed in your personal file.


Thanking you,

For Company Name





Manager Name




Appreciation Letter to employee 
Sample Template



Name of the Person
Address ___________

Subject: Appreciation letter  for the excellent service record


I am writing this letter to tell you that it has been a pleasure working with you in our organization for _________ years.

As a (Designation) ____________, you have done a great job during your tenure. I am getting mixed feelings as on one hand, it is tough for me to not see you around anymore and on other hand, and I am feeling good to congratulate you on your retirement.

I would like to extend my thanks to you for the remarkable work done by you at (Organization´s Name) ______________.You have exceptional skills and you have always been very passionate and sincere  towards you work. We really appreciate your work and like to inform you that you have been a very great asset to our company.

It was wonderful working with you and we hope you have also enjoyed working with us. We hope you enjoy the rest period of your life and all the best for future.

Wish you a great life ahead.

Yours Sincerely

Organization Name





Director Name



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