Address Proof Letter


Address proof also known as proof of Residency Letter :

An address proof letter, as the name itself suggests, is a legal document issued as proof of an individual’s address. A proof of address is demanded by all government, corporate, academic or social organizations before providing any kind of service to an individual. The address proof must be issued by a competent legal authority.

While registering for most of the state or national programs offered by the government, like passport services, visas, Tax or Pan Card, Voter ID Card, social security, green card or other services, it is important to show a valid proof of address. If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address. Even while applying for a job or applying for admission at a school or college, it is mandatory that candidates show address proof. Proof of Residency is also often asked at places like Cyber Cafés, while booking a Hotel, buying Air/Railway tickets, buying or hiring Car and so on.  

The Proof of residence is essential because it provides important information about an individual such as Full Name, Gender, Date of birth and family details like Father’s or Mother’s name. A proof of residency letter gives, not only the proof of address or residency where an individual is living, but can also tell us how long that person may have been living there. Sometimes proof of residency documents can be used ID proof as well, as in the case of passport address proof. In case you don’t own a house in the city and you are living in a rented room or apartment, or if you are living in PG, you have to ask your landlord to sign an affidavit or to issue a rent or lease deed, or agreement certified by a competent court and authority. This, proof of residency letter from your landlord will serve as temporary address proof.

The demand for address proof is often meant for security purposes, because along with a proof of identity, every organization needs to get the necessary address verification letter before they associate themselves with an individual. It can also be used as a reference for correspondence so that they have information about an individual for future communication and other legal undertakings.

If you are writing a proof of address letter, remember that it is a legally binding document, the language must be formal. Mention your legal name, and provide your full address and also state the time you've lived there. Make a note of any other residents living at that address for references. Include a legally binding oath at the end of the letter about the accuracy of the information provided. You should also be prepared to have a landlord and/or notaries attest your letter before submitting it.

Proof of address or residency letter can be used as ID proof for identity and for passport as well.  Find lots of ready to use sample template below : 



Address proof letter from the organization

Sample Letter






This is to certify that Mr./Ms. Name of the Employee, is working with Organization Name. Since Date of joining. As per the employment records available with us, his/her current address is as mentioned below
Name of the Employee
Address ___________
City _______________
State     Pin code
This letter is issued for the purpose of Specify purpose as an address proof.
For Organization Name
Name with signature
Manager - Human Resources


Proof of Address issued from the company









This is to certify that Mr. /Ms. ___________is working with our Organization _____________. Since [Date]. As per our records his/her current address is mentioned below :



Name of the Employee :    __________________

Employee ID No.               _____________________

Residence Address  :        __________________


City :                                 ___________________


State :                               ___________________


Pin Code :                         ___________________


This letter is issued on request for proof of address to our employee Mr. /Ms ( Full Name of the employee ) presently working with us.




(Signature & company's Seal / Stamp)

Name of the Manager

Manager - Human Resource

Name of the Company




Address proof letter for employee

Sample Letter




To whomsoever it may concern



This is to confirm that Mr. / Ms. _______________ is working in (Company___________) as (Designation _____________). As per the company’s record, His / Her services were effective since (Date of Joining__________). Also would want to confirm the current address of (Name of the Employee ______________) as "put the Address ________________ " as per company’s Employee Records.





Name & Designation
HR. Dept.




Affidavit of Residence from Landlord

Sample Template


Date: ………..


Mr. Paul Potts

Address, including street name, city, state, and zip code

Complete Contact Details


Subject: Address verification letter


To whosoever it may concern,


I, Mr. Paul Potts, the landlord of, Media Apartments Delhi, am writing to verify the residency of my tenant Mr. John Doe.


I certify that Mr. John Doe, and his wife, Mrs. Emily Doe, currently reside as tenants on my property located at 123 Road, City, State, Postal Code. They have been residing at the property since 15th June 2015.


I, Mr. Paul Potts, further certify that the above information is true and accurate to the best of my knowledge. I realize, should any of this information be false, I am liable for penalties under the law.


Please feel free to contact me regarding any additional information.


Thank you.





Mr. Paul Potts



Affidavit of Residence Proof




Priya Kumar

Address line 1,

Address line 2.

City- Postal Code.

State, Country.

Contact Details

Date the letter is written


Subject: Proof of Address


To whomsoever it may concern,


I, Priya Kumar, certify that I presently live at (State Full Address as mentioned above) and that I have lived at this address for 3 years, since April 2014. I am writing this letter to formally verify my place of residence.


I, Priya Kumar, state that the above information is true and accurate to the best of my knowledge. I understand that if any information contained in this letter is false, I can be held accountable and penalized in a court of law.





Priya Kumar


Sworn to and subscribed before me on _______________ (MM/DD/YY).


Attestation Stamp


Public Notary Signature

Public Notary Name.


Proof of Residency from the employer

Sample Template


Date: ……………


To whomsoever it may concern,



Subject: Proof of Residency.



This is to certify that Mr. John Louis, is working with ABC Company, since the 04th of May 2017. As per the company records available with us, his current address is as mentioned below:


Address Line 1,

Address Line 2.

City, State, Country.

Postal Code



The above information was given by the employee and is accurate to the best of my knowledge. This letter is issued as a proof of address. Thank you.



Stamp of Attestation







ABC Company, Location.


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