Address proof also known as proof of Residency Letter - Find various Sample Letters below :
Meaning of Address proof letter
An address proof letter, as the name itself suggests, is a legal document issued as proof of an individual’s address.
Objective of address Proof letter
A proof of address is demanded by all government, corporate, academic or social organizations before providing any kind of service to an individual. The address proof must be issued by a competent legal authority.
Various use of Address proof letter
While registering for most of the state or national programs offered by the government, like passport services, visas, Tax or Pan Card, Voter ID Card, social security, green card or other services, it is important to show a valid proof of address. If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address. Even while applying for a job or applying for admission at a school or college, it is mandatory that candidates show address proof. Proof of Residency is also often asked at places like Cyber Cafés, while booking a Hotel, buying Air/Railway tickets, buying or hiring Car and so on.
The Proof of residence is essential because it provides important information about an individual such as Full Name, Gender, Date of birth and family details like Father’s or Mother’s name. A proof of residency letter gives, not only the proof of address or residency where an individual is living, but can also tell us how long that person may have been living there. Sometimes proof of residency documents can be used ID proof as well, as in the case of passport address proof. In case you don’t own a house in the city and you are living in a rented room or apartment, or if you are living in PG, you have to ask your landlord to sign an affidavit or to issue a rent or lease deed, or agreement certified by a competent court and authority. This, proof of residency letter from your landlord will serve as temporary address proof.
The demand for address proof is often meant for security purposes, because along with a proof of identity, every organization needs to get the necessary address verification letter before they associate themselves with an individual. It can also be used as a reference for correspondence so that they have information about an individual for future communication and other legal undertakings.
Tips while writing for Address proof letter
If you are writing a proof of address letter, remember that it is a legally binding document, the language must be formal. Mention your legal name, and provide your full address and also state the time you've lived there. Make a note of any other residents living at that address for references. Include a legally binding oath at the end of the letter about the accuracy of the information provided. You should also be prepared to have a landlord and/or notaries attest your letter before submitting it.
Proof of address or residency letter can be used as ID proof for identity and for passport as well. Find lots of ready to use sample template below :
This is to certify that Mr./Ms. Name of the Employee, is working with Organization Name. Since Date of joining. As per the employment records available with us, his/her current address is as mentioned below
•Name of the Employee
•State Pin code
This letter is issued for the purpose of Specify purpose as an address proof.
For Organization Name
Name with signature
Manager - Human Resources
Proof of Address issued from the company
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr. /Ms. ___________is working with our Organization _____________. Since [Date]. As per our records his/her current address is mentioned below :
Name of the Employee : __________________
Employee ID No. _____________________
Residence Address : __________________
City : ___________________
State : ___________________
Pin Code : ___________________
This letter is issued on request for proof of address to our employee Mr. /Ms ( Full Name of the employee ) presently working with us.
(Signature & company's Seal / Stamp)
Name of the Manager
Manager - Human Resource
Name of the Company
Address proof letter for employee
To whomsoever it may concern
This is to confirm that Mr. / Ms. _______________ is working in (Company___________) as (Designation _____________). As per the company’s record, His / Her services were effective since (Date of Joining__________). Also would want to confirm the current address of (Name of the Employee ______________) as "put the Address ________________ " as per company’s Employee Records.
Name & Designation
Affidavit of Residence from Landlord
Mr. Paul Potts
Address, including street name, city, state, and zip code
Complete Contact Details
Subject: Address verification letter
To whosoever it may concern,
I, Mr. Paul Potts, the landlord of, Media Apartments Delhi, am writing to verify the residency of my tenant Mr. John Doe.
I certify that Mr. John Doe, and his wife, Mrs. Emily Doe, currently reside as tenants on my property located at 123 Road, City, State, Postal Code. They have been residing at the property since 15th June 2015.
I, Mr. Paul Potts, further certify that the above information is true and accurate to the best of my knowledge. I realize, should any of this information be false, I am liable for penalties under the law.
Please feel free to contact me regarding any additional information.
Mr. Paul Potts
Affidavit of Residence Proof
Address line 1,
Address line 2.
City- Postal Code.
Date the letter is written
Subject:Proof of Address
To whomsoever it may concern,
I, Priya Kumar, certify that I presently live at (State Full Address as mentioned above) and that I have lived at this address for 3 years, since April 2014. I am writing this letter to formally verify my place of residence.
I, Priya Kumar, state that the above information is true and accurate to the best of my knowledge. I understand that if any information contained in this letter is false, I can be held accountable and penalized in a court of law.
Sworn to and subscribed before me on _______________ (MM/DD/YY).
Public Notary Signature
Public Notary Name.
Proof of Residency from the employer
To whomsoever it may concern,
Subject:Proof of Residency.
This is to certify that Mr. John Louis, is working with ABC Company, since the 04th of May 2017. As per the company records available with us, his current address is as mentioned below:
Address Line 1,
Address Line 2.
City, State, Country.
The above information was given by the employee and is accurate to the best of my knowledge. This letter is issued as a proof of address. Thank you.
Stamp of Attestation
ABC Company, Location.
Sample Address proof letter from HR for bank (loan)
Whomsoever it may concern
This is to certify that Mr. .(Name As per records).........., working as ....(Position)....... in our organization since ...(duration)....... As per the employment records available with us, his current address are....(on records address)...... This certificate is valid for the purpose of banking as an address proof.
For Company Name
HR Name Company Seal
Address(with state and pincode)
Contact number -
Sample Address Proof letter from Landlord
Dear [Mr/Ms./Mrs. Name]
My name is [Your First and Last Name].
I am the landlord of [Apartment Complex],
residing at [Apartment Complex Street Address, City, State, Zip Code].
I am sending you this formal letter as proof of one of my tenant's residency.
[Tenant's First and Last Name] has lived at
[Apartment Complex], [Apartment Number] since
[ Date ,tenant first started living there.]. [His/her] rent is [Amount of Rent]
If you have any questions, feel free to contact me by phone at [Phone Number],
or by regular postal mail.
(Seal If Any )
Sample letter Format for Address Change
Subject: Letter for address changes
Here by I want to bring to your notice that I have recently shifted my residence and I would like to change my current address. Please find my address details below:
Name: Mr. XYZ Previous Address: Flat no. 266, ABC apartments,
ABC City, Phase 1
New Address: Block no2, Gali no 4,
In reference support of my address changes
My recent electricity bill is also attached here with to stand as a proof for my change of address.
I have submitted all the essential documents for further needs and kindly request you to change my address on file.