Address Proof Letter

address proof letter

Address proof Letter also known as proof of Residency  


 

An address proof letter, as the name itself suggests, is a legal document issued as proof of an individual’s address.

Objectives of  Address verification letter

A proof of address is demanded by all government, corporate, academic or social organizations before providing any kind of service to an individual. The address Domicile proof must be issued by a competent legal authority.

Various uses of Address Proof letter 

For Govt Document Registration: While registering for most of the state or national programs offered by the government, like passport services, visas, Tax or Pan Card, Voter ID Card, social security, green card or other services, it is important to show a valid proof of address.

Address document for utility services: If you need to avail of vital services like electricity, gas, telephone and water connections, one needs to show a proof of address.

Address identity For Job: Even while applying for a job or applying for admission at a school or college, it is mandatory that candidates show address proof. 

Address proof for General Services: Proof of Residency is also often asked at places like Cyber Cafés, for addmission in colleges/university ,buying or hiring Car ,while appling for Driving license,arms license and so on.  

Address proof Documents for  Bank need: Opening Bank Account ,loans approval, insurance , shares etc 

Domicile Proof Documents for Passport:  Address proof  also required for travel passport verification, visas need ,while booking a Hotel, buying Air/Railway tickets,etc

More to Read Functions of Recruitment Management Software

Address proof is important because it provides all vital information about a person like Full Name, Gender, Date of Birth and family details like father’s name or mother’s name. Sometimes address proof serves as an id proof of the person. In case a person is living in a pg or rented accommodation he or she should ask the landlord to issue a rented or lease deed agreement certified by court. The lease deed will service as temporary address proof of an individual.

The address proof of a person is required for security reasons also. Address proof is required by all organization so that required verification of an individual can be done. 

 

Tips while writing Address Proof letter 

While writing address proof letter one should remember it is a legal document. The language should be very formal. All important details should be provided in the address proof letter such as legal name, full address, duration of stay. The information provided should be accurate.

 

Proof of address or residency letter can be used as ID proof for identity and for passport as well.  Find lots of ready to use sample template below : 

 

Know more : How to write Resignation letter to HR?  and  also see various 

                       Ways to write Party Invitation letter

 

 


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Address proof letter from the organization
Sample Letter


 
                                                                                                       Date_________
 


 
                                   
TO WHOMSOEVER IT MAY CONCERN
 
 
This is to certify that Mr./Ms. Employee name, is working with Organization (Name of the company) Since (Date of joining).  As per our records his address is mentioned below
 
• Name of the Employee____________
• Address ___________
• City _______________
• State________Pin code___________

 

This letter is issued for the purpose of Specify purpose as an address proof.
 For Organization Name
 
Name with signature
Manager - Human Resources

 
 
 


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Proof of Address issued from the company
Sample Template


 
                                                                                                       Date_________
 

 

TO WHOMSOEVER IT MAY CONCERN

 

 This is to certify that Mr. /Ms.(name of the person) is working with our Organization (organization name) since [Date of joining]. As per the documents submitted his current address is mentioned below 
 
Name of the Employee :    ___________________
Employee ID No.               ___________________
Residence Address  :        ___________________
City :                                 ___________________
State :                               ___________________
Pin Code :                         ___________________
 
 
This letter is issued on request of our employee (name of the employee) for address proof currently  working with us. 
 
(Signature & company's Seal / Stamp)
Name of the Manager
Manager - Human Resource
Name of the Company

 

 

 



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Address proof letter for employee
Sample Letter


 

                                                                                                       Date_________
 

 

                                 To whomsoever it may concern
  
This is to confirm that Mr. / Ms. (name of the employee) is working in (name of the company) as (Designation). As per our record, His / Her services were effective since (Date of Joining). As per our records this is the address (address of the employee) 
 
Sincerely,
 
Signature
Name & Designation
HR. Dept.

 

 

 



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Affidavit of Residence from Landlord
Sample Template




                                                                                                       Date:________
 

From,
Mr. Paul Potts
Address, including street name, city, state, and zip code
Complete Contact Details
 
                                         Subject: Address verification letter

 

To whosoever it may concern, 
I, Mr. Paul Potts, the landlord of, Media Apartments Delhi, am writing to verify the address proof of my tenant Mr. John Doe.

 

I certify that Mr. John Doe, and his wife, Mrs. Emily Doe, currently reside as tenants on my property located at 123 Road, City, State, Postal Code. They have been residing at this property since 15th June 2015.

 

I, Mr. Paul Potts, further certify that the above information is accurate to the best of my knowledge. If the information is wrong I am liable for penaly as per the prevailing laws.
 

Please feel free to contact me for any further information.
 
Thank you.
Sincerely,

 


Signature
Mr. Paul Potts

 

 

 



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Affidavit of Residence Proof
Sample Template




  
Name ___________________
Address line 1,____________
Address line 2.____________
City- Postal Code.__________
State, Country.____________
Contact Details____________
Date the letter is written_____
 
                                                 Subject: Proof of Address
 


To whomsoever it may concern,
 
I, Priya Kumar, certify that I presently live at (complete address). I am living at this address since last three years. I am writing this letter to formally verify my address proof.
 
I, Priya Kumar, state that the above information is true and correct to the best of my knowledge.IF any information is wrong I may be penalized as per law
 
Sincerely
Signature
Priya Kumar
 
Sworn to and subscribed before me on _______________ (MM/DD/YY).
 
Attestation Stamp
 
Public Notary Signature
Public Notary Name.

 

 

 

 



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Proof of Residency from the employer
Sample Template




                                                                                                       Date:________
 
                                To whomsoever it may concern,
 

                                         Subject: Proof of Residency.
 


This is to certify that Mr. John Louis, is working with ABC Company, since the 04th of May 2017. As per the company records his current address is below mentioned:
 
Address Line 1,______________
Address Line 2.______________
City, State, Country.___________
Postal Code_________________


The information was given by the employee and is accurate as per my knowledge. This letter is issued as a address. proof. Thank you.
 
 
Stamp of Attestation
 
Sincerely,
 
Signature
Name
Designation
ABC Company, Location.

 

 



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Sample Address proof letter from HR for bank (loan) 
Sample template


 
Ref:___________
Date: __________
                   
 Whomsoever it may concern
 
This is to certify that Mr. .(Name As per records).........., working as ....(Position)....... in our organization since ...(duration)....... As per the employment records available with us, his current address are....(on records address)...... This certificate is accurate and valid for the prupose of bank loan.
Thanks!!!
 
 
For Company Name
Manager –
HR Name Company Seal
Address(with state and pincode)
Contact number -
 
 
 


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Address Proof letter from Landlord 
Sample Template


 

                                                                                                      Date _______

 

Dear [Mr/Ms./Mrs. Name]

 

My name is [Your First and Last Name].

I am the landlord of [Apartment Complex],

residing at [Apartment Complex Street Address, City, State, Zip Code].

 

I am sending you this formal letter as proof of one of my tenant's residency.

[Tenant's First and Last Name] has lived at

[Apartment Complex], [Apartment Number] since

[Date ,tenant first started living there.]. [His/her] rent is [Amount of Rent]

per month.


If you have any questions, feel free to contact me by phone at [Phone Number],

or by regular postal mail.


Sincerely,


[Signature]
[Landloard Name]

(Seal If Any )

 

 



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Format for Address Change
Sample template



 
                                                                                                     Date :_______
 

Subject: Letter for address changes
 

I am writing this letter to bring to your notice that I have shifted my residence. I want to change my current address.Please find my address details below:

Name:  Mr. XYZ
Previous Address: 
Flat no. 266, ABC apartments,
ABC City, Phase 1


New Address: 
Block no2, Gali no 4, 
Shanti Apartments,
 XBC,

In reference  support of my  address changes I have attached my recent electricity bill. 

I have also submitted all the necessary documents for further consideration and I kindly request you to change my address on file.
 
Sincerely,
Mr.XYZ

 

 



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