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Acknowledgement Letter

What is Acknowledgement? How to write Acknowledgement Letter? 

What is Acknowledgement Letter ?

An acknowledgement letter, sometimes simply called an acknowledgement, is a formal written notice of recognition of a fact, a situation, an event or an action that has taken place. An acknowledgement is a courteous response to the correspondence and association between you and the recipient. It usually mentions a specific person or an organization and the type of help you received.

Objective of Acknowledgement Letter

Acknowledgement letters allow those associated with you to know that you value their time and opinion. A well written letter of acknowledgement shows polite professionalism and sincere appreciation and can be used in different situations.

More to Read Functions of Recruitment Management Software

Uses of  Acknowledgement letter

For example, a student may write an acknowledgement for a project or thesis to show appreciation to all those who may have helped him/her with the research or contributed in some way or the other to the project. This letter acknowledges the support you have received while working on the project; it is not meant to thank people for general type of assistance but for special aid that was given during that particular assignment. Another example is when a student completes and submits an academic report to the college for evaluation; the college will issue an acknowledgement for project report that the student submitted.

One may also write a donation acknowledgement letter to express gratitude for donations/gifts received or favors granted. A person, or a company, can also write an acknowledgement receipt, which serves as a written verification for goods received or services rendered. A company or an individual may issue an acknowledgement letter to express awareness of transactions, scheduled meetings, memos or notices received and so on. In these cases, an acknowledgement letter may also be used as a legal reference in the future.

Many companies issue acknowledgement letters for complaints or queries received to reassure their customers of a swift response and to cement a personal bond with their customers. Acknowledgement letter are instrumental in helping individuals and companies generate healthy business relationships.

Important things to know while writing  acknowledgement letter

While writing an acknowledgement letter the most important thing to remember is to be brief and to be very specific. It is important that you mention people’s names, events, transaction amounts, dates and places as accurately as possible. If possible and whenever required, you can also include a copy of the notice, bill, invoice, memo or invitation which you are acknowledging, for further reference. It will help if you start on a positive and polite note and maintain that tone throughout the letter. As with any formal letter writing it is best to avoid slang and to proofread and edit your letter at least once before issuing it.

Below are several sample and template of acknowledgment letter which you may find useful…check them out!

Know More : How to Write notice of termination ?


Acknowledgement for Receipt of Resume 
Sample Tempate



Name of the Person
Address _____________
City & State

Sub: Receipt of Resume for the Position of Executive Director




On behalf of the board and management of   _________(Company Name) ,  it is my pleasure and honour to write this letter to your goodself.


Further, our primary aim of the letter is to acknowledge the receipt of your resume for the position of Executive Director. I are sure that you will recall that your goodself  had earlier sent your resume as part of the credentials required for the subjected position.

Apart from acknowledgement of the receipt, I must also use this opportunity to tell you that we are very impressed with your academic and extra-curricular activities and experience.


We promise to give you further updates concerning the recruitment proceeding of this position.


Thanking you in anticipation of your understanding.

Thanking you & Regards,


Yours Sincerely,

Organization Name



Name & Designation



Letter of acknowledgement for bank receipt

Sample Letter



Name of the Person
Address ____________
Email ID ____________
Contact No.__________
Name of the Person
Designation __________
Address _____________
I would like to inform you that I acknowledge the receipt of the visa debit card ordered from your bank one week ago. As I was informed in the enclosed letter I will have to collect the pin codes to the card directly from your branch. I will do it on Monday of the next week.


I am the client of your bank during five years and within this period I have never had any problems with your bank, hope for this kind of cooperation in future. I am also very satisfied with your delivery service that is always on time. My card has been delivered to me exactly on the date it was promised.

I want to thank you once more. Please find enclosed acknowledgment receipt signed by me in confirmation of the card receipt. Thank you once more for the efficient cooperation.
Truly Yours,


Name of the Person



Acknowledgment letter for receipt of Funds

Sample Template



Name of the Person
Address ____________
Email ID ____________
Contact No.__________
Name of the Person
Designation __________
Organisation / Company Name
Address _____________
                              Subject: Acknowledgment Letter for receipt of Funds
Dear Sir,
I would like to acknowledge that that I have received the funds which were overdue against the settlement of account with the company.  I have received an amount of $14000.00 USD by a Bank Transfer on dated 23rd July 2016.
Further, I would also like to bring into your notice that I am available to provide my services to your esteemed organization as subject matter expert but on the freelancing basis or on project basis.  I can spare almost 3-4 hours in a day and can suffice the need of your work by working from home.
Finally, I also like to tender my acknowledgment for the learning I had during my work experience with your organization and Therefore, I would request you to see if any engagement can done on such basis.


Thanking you


Yours Truly,



Name & Designation



Acknowledgement sample for Thesis Receipt

Sample Template






This thesis would not be possible without the invaluable help and support of a number of my professors, classmates and colleagues. I would like to take this opportunity to express my sincere gratitude to all those who have accompanied me on this academic journey.


Firstly, I would like to express a special thanks to my Head of Department (Name of the teacher) as well as our headmistress (Name of the headmistress) who gave me the opportunity to do this wonderful project on the topic (Write the topic name).


I would also like to thank my research guide, Professor Ms. (Name of research guide), for her crucial guidance in helping me to finalize the topic and in conducting the research. In spite of her busy schedule Ms. …… was always available to help me with all my doubts and queries.


A very special vote of thanks goes out to the Research Fund of (Name of College or Institution) for helping and providing the funding for the research work.


I am also grateful to the non-teaching staff of the college, especially in the library and the laboratory for putting up with my odd working hours.


And finally I am profoundly grateful to my family and friends for their constant encouragement in getting me to complete this thesis within the stipulated time.


Thank you!



Name Surname.







Acknowledgement for donation

Sample Template


Date: ________


Mr. Nash D’souza
Executive Director
Tiger Welfare Foundation
Ms. Trisha Dutta,
Contact Details.


Subject: Acknowledgement of donation of $ 20,000/-.


Dear Ms. Trisha Dutta,

On behalf of ‘Tiger Welfare Foundation’ I would like to thank you for your generous donation of $20,000/-. I appreciate your genuine concern towards our objective of ensuring the welfare of India’s tigers. Concerned citizens like you help us to restore the pride of our national animal.

Multiple studies have shown that up until a century ago an estimated 100, 000 tigers lived in the Indian sub-continent. Today there are fewer than 1,500. Each year ‘Tiger Welfare Foundation’ continues to advance its mission of preserving the environment of the Indian tiger, creating awareness about the danger of poaching and smuggling and funding more research to help breed tigers. 

I can assure you that your charitable gift will go a long way in helping us to realize our objective. Thanks again for your invaluable contribution.


Best wishes.



Nash D’souza



Payment Acknowledgement Receipt







Contact Number

Customer ID


Subject: Acknowledgement of receipt of the Payment


Dear Mr. ABC,


Greetings from XYZ Company!


This is to acknowledge a deposit of $50,000 into our bank account as the final payment on the purchase of AAA product. Thank you very much for remitting this overdue balance.


Please note that shipment of your product will begin on the following working day and will be delivered to your address within the next 7 days.


If you have any further queries regarding your purchase or any other information, please call us on our toll free number 1800 0000 0000. We value our association with you and look forward to serving you in the future.


Thanking your


Yours Sincerely,


XYZ Company,



Signature with company’s Seal

Name & Designation


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