Acceptance Letter



How to write an Job offer Acceptance Letter? Find Acceptance Letter types  with Sample format  and Template

An acceptance letter is a written acknowledgement given by one party after accepting an offer or an invitation from another party. An acceptance letter is a formal document that can be used as a legal or professional reference. It can be issued upon acceptance of a social invitation, accepting a scholarship, finalizing a business or insurance settlement, while concluding negotiations and so on. The acceptance letter states your positive response to a second party assuring them of your commitments to what they may have proposed or offered. Given below are the descriptions of popular acceptance letters along with some samples.

A college acceptance letter is written by the college to notify the students that their application to the college is accepted and they can complete the admission process and secure a seat in the college. College acceptance letter are a cause for great joy, especially among students in the United States because of the stiff competition and expensive fees.

At the work place, an acceptance letter is written to conclude the Recruitment process.  Offer and acceptance is a part of Recruitment process and A job acceptance letter is written by an employee and is addressed to the employer after the company confirms the individual’s appointment in the company. While accepting a job offer as a courtesy to the employer a candidate may write a job offer acceptance letter or email and tender confirmation of the Job offered by the employer with the date of joining

The offer acceptance letter also helps to clarify, one last time, the terms and conditions of employment and so can prevent future misunderstandings. The acceptance letter is not mandatory but if well written, it does express sincere gratitude towards your employer and displays professionalism, which is a good start to any business relationship.

If you have to write an acceptance of offer letter, be sure to keep it simple and brief. Express your gratitude for begin given the job opportunity and assure your employer of your commitment to the job. As it will be your first correspondence with your new employer, be sure to double check your letter to avoid any mistake or typos.

Finds various types of Job offer Acceptance email and letter sample template which can be used at the time of accepting a Job offer :



Job offer Acceptance Letter

Sample Letter



Date __________

You’re Name                                                                                                          
You’re Complete Address
Your Mobile / Phone Numbers
Your Email address
To ;

Mr./ Ms. ( Name of the company’s Representative )
Designation or Title of the Representative
Name of the Organization / Company
Company’s office Address
City with PIN / ZIP Code
Dear Mr. (Name of the company’s Representative)

I am pleased to receive a formal Job offer letter for the position (Name of the position or job title) from you.

I accept the position you have offered me with a great pleasure and as we discussed in the interview my date of joining will be (the date of joining). As mentioned, my salary would be (00000000) as well as the other perks and benefits including the medical facilities.


I would like to thank you once again for this wonderful opportunity to work under you (Name of the job reports to) and I am looking forward to join the team and work together to achieve the organization goals.

Please let me know if there is any additional information you require before my joining.

Yours Sincerely


Name & Signature




Accepting a Job offer

Sample Template 


Date _________ (Mention the date)



Mr. /Ms. Name of the Manager

Designation/ Title

Organization / Employer Name

Corporate office Address

City, PIN / ZIP Code)


Sub: Accepting your Job offer


Dear Sir or Madam, or (Mr. /Ms. Name of the Manager),


I would like to convey my sincere thanks for the job offer and I accept your offer with great pleasure to join ( Organization / Name of the Employer) as a ( Position offered or job title) .


Further, I understand the goals you outlined for the position and it is also matching to my abilities and experience, and I consider this opportunity to perform and provide results on the position offered to me.


As discussed, my annual salary or my cost to company (CTC) will be (Mention salary), and medical, perks & benefits and other incentive scheme as a package.


Finally I would like to specially thank you Mr. (Mention the interviewer / Manager name) for making my interview process enjoyable and a learning experience. It is going to be my pleasure of working with you (Manager / Organization Name) and the team.


I will be reporting on my duties on (Date and time). For any further information feel free to call me at (Mention your contact nos.)


Yours Sincerely,


(Your Full Name)

Your Address & Phone numbers




College Acceptance Letter for Admission


College Letter Head should be used


Date: …..






Jason Segal

Student Address

City, State


Subject: College Acceptance Letter and Confirmation of Admission


Dear Mr. Jason Segal,


            We are pleased to announce that your application to ABC College has been approved. Congratulations!


            We would also like to congratulate you on your impressive academic record and we assure you that you will have plenty of opportunities to improve that record here at ABC College.


            Please find attached the check list of documents required to submit and other details about the completion of admission as well as the books and other particulars needed for study. The term will begin on 31st of July 2017 ensure completing all the formalities before the term begin.


Best Regards,



Professor Ms. XYZ,




ABC College,



Job Offer Acceptance Letter

Sample Template


Date: ……..



Ms. Annette Pinto,

Senior Vice President

ABC Company.

Delhi, India.


Subject: Job Offer Acceptance Letter  and Confirmation for Joining


Dear Ms. Annette Pinto,


                I am pleased to confirm my acceptance of your offer and look forward to reporting to work on the 10th of June 2017. I am aware that as a fresher my base salary will be Rs 17,000/- per month, with added incentives based on the quality of my work.


                I would like to thank you for this wonderful opportunity and look forward long and rewarding professional association with ABC Company.






( Name of the Employee )





Offer Acceptance Letter




Mr. A

Manager- Human Resource

XYZ Company.

Location, City & State


Subject: Acceptance of offer letter


Dear Mr. A,


            It is with deepest gratitude that I am writing to thank you for offering me the position of Sales Executive at XYZ Company. It is with pleasure that I am accepting job offer made by your good self and look forward to a long and prosperous business relation with XYZ Company.


            As discussed I will take up my responsibilities on the 13th of July 2017, with a starting salary of $ 180000 per annum (Cost to Company).


            I am eager to join your team and to make a positive contribution to the company.








Name of the Candidate (prospective Employee) 



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