Acceptance Letter


Acceptance letter - HR helpboard

How to write an Job offer Acceptance Letter?

The job acceptance letter should be well planned and well written. The job acceptance letter should be to the point and positive.It should include the following points

Thank the employer for the offer stating the full job title
The terms and conditions of employment should be discussed.
Salary should be negotiated clearly.

Find types of Acceptance letter Format with Free to Download Sample Templates : 

An acceptance letter document is a written acknowledgement given by one party after accepting an offer or an invitation from another party. An formal written acceptance letter is a formal document that can be used as a legal or professional reference. It can be issued upon acceptance of a social invitation, accepting a scholarship, final a business or insurance payment settlement , while conclude a negotiations and so on. The acceptance letter implies an  your positive response to an second party assured them of your commitments to what they may have proposed or  to be offered. Given below are the descriptions of popular acceptance letters along with some samples.

A college acceptance letter is written by the college to notify the students that their application to the college is accepted and they can complete the admission process and secure a seat in the college. College acceptance letter are reasons for great joy,  more especially among students in the United States due to  the a sharp competition and expensive fees.

More to Read Functions of Recruitment Management Software

What is an Job offer Acceptance letter?

At the work place, an Job acceptance letter/email  is written to conclude the Recruitment process.  Offer acceptance is important   part of Recruitment process and A job acceptance letter is written by an employee and is addressed to the employer after the company confirms the individual’s appointment in the company. 

When to write Acceptance letter ?

The offer acceptance letters also helps to clarify, one last time, the terms and conditions of employment and so can prevent future misunderstandings. The acceptance letter is not mandatory but if well written, it does express sincere thanks  towards your employer and shows professionalism

Important Tips while writing Acceptance letter / Email

If you have to write an acceptance of offer letter, be sure to keep it formal and brief. Express your gratitude thanks  for begin given the job opportunity and assure your employer of your commitment to the job. As it will be your first correspondence with your new employer, be sure to double check your letter to avoid any mistake or typos.

Find below types of Job offer Acceptance email and letter sample template which can be used at the time of accepting a Job offer:

More To Read : The Elements of a Good Apology Letter




Accepting a Job offer
Sample Template 


Date _________ (Mention the date)



Mr. /Ms. Name of the Manager

Designation/ Title

Organization / Employer Name

Corporate office Address

City, PIN / ZIP Code)


Sub: Accepting Job offer


Dear Sir or Madam, or (Mr. /Ms. Name of the Manager),


I would like to convey my sincere thanks for the job offer and I accept your offer with great pleasure to join ( Organization / Name of the Employer) as a ( Position offered or job title) .


Further, I understand the goals you outlined for the position and it is also matching to my abilities and experience, and I consider this opportunity to perform and provide results on the position offered to me.


As discussed, my annual salary or my cost to company (CTC) will be (Mention salary), and medical, perks & benefits and other incentive scheme as a package.


Finally I would like to specially thank you Mr. (Mention the interviewer / Manager name) for making my interview process enjoyable and a learning experience. It is going to be my pleasure of working with you (Manager / Organization Name) and the team.


I will be reporting on my duties on (Date and time). For any further information feel free to call me at (Mention your contact nos.)


Yours Sincerely,


(Your Full Name)

Your Address & Phone numbers





College Acceptance Letter for Admission
Sample Letter

College Letter Head should be used


Date: …..



Jason Segal

Student Address

City, State


Subject: College Acceptance Letter and Confirmation of Admission


Dear Mr. Jason Segal,


            We are pleased to announce that your application to ABC College has been approved. Congratulations!


            We would also like to congratulate you on your impressive academic record and we assure you that you will have plenty of opportunities to improve that record here at ABC College.


            Please find attached the check list of documents required to submit and other details about the completion of admission as well as the books and other particulars needed for study. The term will begin on 31st of July 2017 ensure completing all the formalities before the term begin.


Best Regards,


Professor Ms. XYZ,


ABC College,





Job Offer Acceptance Letter
Sample Template 


Date: ……..



Ms. Annette Pinto,

Senior Vice President

ABC Company.

Delhi, India.


Subject: Job Offer Acceptance Letter  and Confirmation for Joining


Dear Ms. Annette Pinto,


                I am pleased to confirm my acceptance of your offer and look forward to reporting to work on the 10th of June 2017. I am aware that as a fresher my base salary will be Rs 17,000/- per month, with added incentives based on the quality of my work.


                I would like to thank you for this wonderful opportunity and look forward long and rewarding professional association with ABC Company.






( Name of the Employee )






Offer Acceptance Letter
Format for example 




Mr. A

Manager- Human Resource

XYZ Company.

Location, City & State


Subject: Acceptance of offer letter


Dear Mr. A,


            It is with deepest gratitude that I am writing to thank you for offering me the position of Sales Executive at XYZ Company. It is with pleasure that I am accepting job offer made by your good self and look forward to a long and prosperous business relation with XYZ Company.


            As discussed I will take up my responsibilities on the 13th of July 2017, with a starting salary of $ 180000 per annum (Cost to Company).


            I am eager to join your team and to make a positive contribution to the company.








Name of the Candidate (prospective Employee) 





Sample Job Offer Acceptance Letter/Email


Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email
Date ……….
Mr/Mrs…(Candidate Name) …
Human Resources Department
(Company Address)
Dear …(Hr/manager Name )..
Thank you for offering me the position of ….(Name of the position) with (Name of the Company). I am thankful to accept this job offer and look ahead to starting my career with your  company on (Mention Date of joining).
As we discussed my offered job salary would be (mention salary) and medical and  insurance benefits will be provided after 45 days of joining the post of employment .
Thank you again for giving me this opportunity. I am keen to join your team and make my positive contribution to the company.
For further paperwork and other needs please contact me accordingly.
Your signature
Typed name



College Acceptance Letter 
Sample Letter

College Letter Head should be used

                                                                                                                                  Date: …..

Name of the student
Student Address
City, State

     Subject: Letter For College Acceptance And Admission Confirmation


Dear Mr. (name of student)

Congratulations! This letter is to inform you about your application acceptance to our college (name of the institution) for admission in the session 2019-21.

Your application, high grades, score in the test and your interview have been able to convince our Management for  your admission with our college. We assure you quality teaching and a feast of opportunities to improve your record at (name of the institution).

Please find attached the pdf document with all important information and the acceptance form that is to be filled by you to decide your courses here at (name of institution). The new term will begin from 10th of August  2019. You should ensure that all the formalities should be completed by then. 

Warm congratulations from our part!
Best Regards,

Name of the staff
Name of institution



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