A Brief about - Probation and Confirmation Policy
The probation and confirmation policy provides information about the terms and condition that a new employee should follow during probation period. The policy conveys that probation period is an opportunity to both new employee and their manager to do get adjusted and to improve the performance.
The probation period is a duration in which the performance and behavior of the newly hired employee is monitored by his or her manager in order to check their potential as well as their suitability to the job. The probation and confirmation policy clearly stated that a new employee should meet the set standard performance, should follow the code of conduct of the organization and behave in an acceptable manner. Some organization has 3 months of probation testing while others follow 6 months or 1 year of probation period. The probation examination period is also considered as an extension of selection process. The probation process begins with appointment and later stages include job allocation, completion of probation period and review of performance. If the employee meets the expectation of organization in terms of performance then confirmation letter is provided to the employee. The reporting manager and HR department plays important role throughout the critical examination and evaluation period. In case the employee fails to reach the standard performance during probation period the organization has a right to terminate the employee.The cases such as maternity or paternity leave and non-recurring illness the organization should consider the extension of probation period on the prerequisite that both the party agree with the extension.
Guidelines for Probation and confirmation Policy
Disclaimer: The probation & confirmation policy designed here is only to provide clarity about what is probation and what are the terms and conditions linked with probation evolution period. Across the world there exist different versions of probation and confirmation policy. The site hrhelpboard.com is not claiming the profession accuracy of the policy. It is recommended to verify the suitability of the sample policy before its application in the organization.
Sample Probation and Confirmation Policy
Contents
1. An objective of Probation and Confirmation Policy
2. The scope of Probation and Confirmation Policy
3. What is Probation Period?
4. What are the Principles of Probation?
5. What is Appointment with Probation?
6. Opportunities of Probation.
7. The Framework of Probation Policy
8. Responsibilities at Each Stage of Probationary Process
9. Three points for Employment Confirmation
10. When the Performance is Not Satisfactory during Probation Period.
11. Confirmation of Employment or Termination.
12. Termination of Contract
13. Extension of Probationary contract
14. Industry Innovative Practices.
Sample Probation and Confirmation Policy
With Example
From the new employee’s point of view
From the manager’s point of view

c.Completion of Probation Period
After completion of probation period, the HR department should provide the performance review form to the new employee. The HR department should collect all the details regarding the work profile, the job performed, feedback of the manager regarding work performance and feedback of teammates regarding the behaviour of the new employee during the probation period.
