Job Description

1. Invoice Processing & Coordination:
• Oversee the timely and accurate processing of supplier invoices, including validation and coding.
• Coordinate with internal departments (procurement, operations, etc.) to ensure proper documentation and approvals for payments.
• Maintain an effective filing system for invoices, purchase orders, and contracts.
• Ensure all invoices comply with company policies, tax regulations, and internal controls.
2. Invoice Booking & Accounting:
• Ensure all processed invoices are accurately entered into the company’s accounting system.
• Book invoices in a timely manner to ensure proper expense recognition in financial reporting.
• Monitor and reconcile discrepancies between purchase orders, receipts, and invoices.
3. Payments and Cash Flow Management:
• Ensure the accurate and timely disbursement of payments to vendors and service providers.
• Oversee the preparation of payment schedules and manage cash flow requirements related to invoice settlements.
• Liaise with the bank and other financial institutions to ensure proper execution of payments (e.g., wire transfers, checks).
• Review payment terms with vendors to optimize working capital management.
4. Vendor & Internal Stakeholder Communication:
• Act as the main point of contact for vendors regarding invoice queries, disputes, or payment issues.
• Communicate effectively with internal stakeholders (e.g., department heads, procurement team) to resolve issues related to invoices and payments.
• Work closely with the procurement team to ensure vendor contracts and terms are correctly followed in the invoicing process.
5. Reporting & Reconciliation
• Assist in the preparation of financial reports related to accounts payable and outstanding liabilities.
• Reconcile the accounts payable ledger with general ledgers and ensure all payments are accurately recorded.
• Provide insights and recommendations to improve invoice processing, payment efficiency, and cost management.
6. Compliance & Audit
• Ensure compliance with internal controls, accounting policies, and regulatory requirements regarding invoicing and payments.
• Assist in the internal and external audit processes, providing necessary documentation and resolving any discrepancies.
7. Process Improvement
• Continuously identify opportunities to streamline the invoice processing and payment procedures to improve accuracy and efficiency.
• Implement best practices and automation tools where appropriate to reduce manual errors and delays

Education

Desired Candidate Profile

Company Profile

Job Keywords