Follow-up and gather information on shipment to be executed - vessel selection and confirmation from the Business Team
Perform vessel screening to ensure compliance as per company global guidelines – Review of reports, check availability of vessel charter party agreement, vessel certificates and others
Gather information on contracts nominated on the vessel to be executed from the Business Team
Reconcile trader’s spreadsheet and contracts filed in system for contracts allocated
Update vessel nomination details to Sellers and Buyers (counterparties)
Ensure Vessel agents are screened okay and onboard in TPRM system of company compliance team.
Prepare and issue cargo stowage plans
Request the Business Team to nominate surveyors and load port agents for the vessel
Monitor loading/discharge operations and coordinate with surveyors and load port agents
Send regular updates to Buyers on the vessel status
Update and maintain vessel master status files
Create contract vessel and parcel in SAP system, and Nominate purchase/sales contracts in SAP system
Timely execute & settle purchase/sales contracts in SAP system
Provide guidance and inputs to co-workers (Documents team) on documents to be prepared for vessel
Execution for submission to internal and external stakeholders
Receive freight and purchase invoices from sellers and forward it to co-workers (Finance team) for payments processing
Perform Month End Checks for Team and ensure accounting queries are resolved within the agreed deadline
Identify and forward debit/credit note requests to co-workers (Finance team) for processing with required approvals from the business team
Good knowledge of concepts and procedures related to shipment of trade commodities and related terms & guidelines, including expertise in Letters of credit and shipping documents
Ability to provide high quality level of customer service to internal & external stakeholders involved in contract execution & settlement
Ability to work independently, efficiently and deliver high quality output under time pressure
Independent and meticulous with figures.
Strong problem solving & organization skills
Experience in managing people and processes through a sustained period of change
Excellent computer skills and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
Ascent Human Solution (P) Limited is a 20 years old leading HR company in India offering end-to-end Human Resources Management Services and have been serving its clients include MNCs and Big Indian Corporate.
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