Personal Files Maintenance

personal files maintenance

 Personnel File Maintenance -  HR Policy



To streamline the system of maintaining personal files of employees.


This policy is applicable to all the units of _________ group.


There will be a separate personal file for each employee and the documents be prepared as per the check list, will be used for Operator files and for staff.

All  personal files of the employees shall be kept in the unit as follows:

All operators files shall be in the charge of HRM Department.

All personal files up to VI shall be under the charge of Unit HRM Department and personal files of level VII & VIII shall be under the charge of SBU Head.

All files and doc. of Level – IX and above will  remain with Corporate Human resource management  . However, for those, who are reporting to Managing director (MD), the files will be kept with MD’s Office respectfully .



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