Get Latest HR practices activities updates of Human resource at myhr online portal

Employment Status and Records


Employment status and records is basically deals with details of employees which helps employer to evaluate their job role. Employee evaluation helps to decide the job description, their KRA, proper classification etc. Employer need to do certain segregation of various departments and the hierarchy which helps to distribute the work evenly among all. This process also includes proper maintenance of files of each employee so that they can later evaluate their performance.

Employment Categories

It is the intent of Organization to clarify the definition of employment classification so that the employee understand their employment status and benefit eligibility.

Regular Full - Time employees are those who are on organization´s payroll and who are regularly scheduled to work as per in the Organization as full time schedule.

They are eligible for Organization’s benefits package subject to term, conditions and limitations of each benefits program.

Contractual employees are those who are hired as interim replacements to temporarily supplement the work force or to assist in the completion of a specific project.

 Employment assignments in this category are of a limited duration. Contractual employees retain that status until and unless they are notified of a change.

Worker´s Classification

Skilled Worker: - Skilled workers are those workers who are little educated & highly experienced or experienced in any work, and have good knowledge of

their working area. They do their work independently.

For Example

Workers included in this category: - Embroidery workers, Machine Operators, Electricians, tailors, Security Gun Men, Welders, Drivers, Electroplaters, Designers.

Semi Skilled Workers: - This category of workers is assistants to the skilled workers as they pose skill but not experience. These work independently but are

 dependent on the skilled ones for decision making. They are better and higher than the unskilled ones because of their better understanding and skills.

For Example: Packer, Pasting workers, Assistant Welders, Machine worker, Generator operator, production assistant.

Unskilled workers: - They work as helpers and provide help to semi-skilled & skilled workers. These workers are illiterate and are without experience.

For Example:  Sweeper, grads, water boy, peons etc.


Classification of employees post wise:

Sr. General Manager

General Manager / Secretary

Director / Sr. Manager / Deputy Manager

HR Manager / Production Manager / Finance Manager / Logistics Manager / Quality Manager


Supervisors / Sr. Executive

Skilled Labor

Semi - Skilled Labor

Unskilled Labor

Child Labor

Organization has a policy of not recruiting a person of age below 18 years as per Factories Act 1948. The factory will establish a Requirement Policy that prevents child workers employment in the factory & the factory will see to it that the Requirement Policy in enforced.

Access to Personal Files

Organization maintains a personal file on each employee. The personal file includes such information as the employee’s job application, educational certificates, experience certificates (if any), resume, record of training, training certificates, documentation of performance appraisal and salary increases, and other employment record.

Personal files are the property of Organization, and access to the information they contain is restricted. Generally, only Management and HR personnel have the access to these files.

Employees who wish to view to their own file should contact the HR Department personnel with reasonable advance notice; employee may review their own personal files in Organization office in the presence of the HR personnel.

Personnel Data Change

It is the responsibility of each employee to promptly notify Organization of any changes in personal data. Personal mailing addresses, telephone numbers and name of the dependents, individuals to be contacted in case of emergency, educational accomplishments, and other such status reports should be accurate and current all the time. If any personal data has changed, notify the HR Department.

Employment Applications

Organization relies upon the accuracy of information contained in the employment application, as well as the accuracy of other data presented throughout the hiring process and employment. Any misrepresentation, falsification, or material omissions in any of these information or data may result in the exclusion of the individual from further consideration for employment or, if the person has been hired, termination of employment.

Job Descriptions

Organization makes every effort to create and maintain accurate job descriptions for all positions within the organization. Each description includes a job  information section, a job summary section, an essential duties and responsibilities section, a supervisory responsibilities section, a qualification section (including education and / or experience, language skill, reasoning ability, and any certification if required.

Organization maintains job descriptions to aid in orienting new member to their jobs, identifying the requirements and each position, establishing hiring criteria and setting standards for employee performance evaluations.

Employee should remember that job descriptions do not necessarily cover every task or duty that might be assigned, and that additional responsibilities may be assigned as and when necessary.

Employee must contact the HR Department for any query related to the assigned job responsibilities or description and interpretation.



Balance scorecard works excellent for strategic improvement of the Company.
How to identify and apply performance management to get the best output from it?
Tools for Job Analysis
What is the need of Performance Management?
What Are the Benefits of a Performance Management System
How the job analysis can best benefit to the company
Tools for Job Analysis
What is the need of Performance Management?
Types of Employee Engagement Process implemented in the companies
What Are the Benefits of a Performance Management System
How the job analysis can best benefit to the company
Balance scorecard is necessary for achieving Goals of performance management