A withdrawal letter is written to express an applicant’s intention to withdraw or terminate his/her ongoing application to an institution, company or organisation. Events in our life are often unpredictable and very often they force us to rethink our choices and decisions. A withdrawal letter will help us to redirect and reorient the course we originally intended to take and pursue a different path.
A withdrawal letter is often written in a professional or academic context. It can be written by a student who does not wish to enrol in a particular institution or course; a consumer can also write this or client who seeks to withdraw from a business contract or it could be written by an employee who wants to withdraw from a job application.
In the educational sector, as mentioned earlier, a student or parent may write a letter of withdrawal from school or from college, if they or their children are unable to purse a specific course.
Within the context of job applications, if we have applied to a variety of jobs, we are often faced with the task of having to reject one position in favour of another. In this situation we write letter of withdrawal to the company so that they won’t follow up on that application. A withdrawal letter is issued so as to make clear an individual’s unavailability for job prospects.
It can even work in the opposite way in the event of a resignation withdrawal. Suppose certain circumstance force an individual to tender a resignation letter to his/her employer, but within a short time those circumstances change, then the employee may write a resignation withdrawal letter expressing a desire to continue working there.
Employers and academic professional may greatly appreciate a withdrawal letter from a candidate because it leaves them free to consider other genuine applicants.
Tips for writing a letter of withdrawal :
1. State the reason clearly: As with any formal and professional correspondence it is essential that you state the reason for withdrawing clearly.
2. Be polite and to the point, even if the reason and circumstances for withdrawing are unfavourable
3. Give all your contact details in case the employer may need to contact you regarding legal formalities that need to be completed before withdrawing.
4. Make it clear that, circumstances being otherwise, you are open to accepting a position in future so that you keep your options open.
Varous kind of sample format are given below for quick reference and example which can be used at the time of writing withdrawal letter.