How to write a Renewal Letter? Renewal meaning, types of renewal letter format for sample examples

Subscription Renewal (13)

Sample Template

Note: Also known as Subscription renewal format, Sample of subscription renewal letter, subscription renewal template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of your subscription (Old Subscription Number: _________) 

Dear Reader,

You have been a reader of our monthly publication since _________(date) and we would like to

draw your attention to the lapse date of your annual subscription.

We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription.  We have launched several new membership schemes for homemakers, working women, children and elderly too and a long term and multiple subscriptions can help you save more money in the long run apart from exciting prizes and entry into contests.

Yours Sincerely,

For (company name Pvt. Ltd.)

(Signature/Stamp as applicable)

Name of the Manager

Designation

Renewal of a Subscription (12)

Membership Renewal Letter

Note: Also known as Subscription renewal format, Sample of subscription renewal letter, subscription renewal template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address & City,

Zip Code

Subject: Regarding the renewal of your subscription (Old Subscription Number: _________) 

Dear Reader,

You have been one of our esteemed clients and we have been sending you your favourite reading books and magazines regularly. 

The books and reading materials we are sure provide a trove of knowledge and hence to make sure you do not miss any issues, we would like to draw your attention to the lapse date of your annual subscription.

We have attached the renewal form and you can please sign and return the form with instructions to renew your subscription.  There are several categories of membership now we have also launched a 3 year plan for regular long term members like you. It can help you save more money in the long run apart from exciting prizes and entry into contests.

Yours Sincerely,

For (company name Pvt. Ltd.)

(Signature/Stamp as applicable)

Name of the Manager

Designation

Renewal of a Passport (11)

(Should be written as request from individual)

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of your passport (Old Passport Number: ____

Dear [Name],

We are pleased to send this confirmation of the renewal of your passport no: _____________basis your new application dated____________ for a further duration of ____________[weeks, months, years].

The terms and conditions of renewal have been attached with this letter which is being couriered prior to the dispatch of your new passport.

You may call our customer service (Mon to Fri: 10m to 6pm) or write in with queries if any.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Designation:

Place:

Medical Policy Renewal (10)

Sample Template

Note: Also known as Insurance renewal format, Letter of Renewal of Insurance, Insurance extension format, Insurance renewal template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject:  Regarding the renewal of your medical insurance policy

(Reference Policy Number: _________)

Dear [Name],

You have been a valued customer of ___________ (organisation/Bank name / Insurance company Name) the past _______________ (duration) and have invested in schemes for yourself and your family.

We are privileged to be of continued service to you and are extremely grateful for your patronage and would like to confirm the renewal of your medical insurance policy ___________for a further term of ____________ [weeks, months, and years] as mutually agreed.

The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Kindly respond no later than [Date response required by], to ensure our continued service under the same scheme.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Renewal of an Insurance policy (9)

(To be written again)

Note: Also known as Insurance renewal format, Letter of Renewal of Insurance, Insurance extension format, Insurance renewal template

To,

Name of the Recipient (Company/Individual)

Address, City

State and Zip Code

Subject: Regarding the renewal of your insurance policy (Reference Policy Number: 

Dear [Name],

You have been a valued customer of ___________ (organisation/bank name) the past _______________ (duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________ [weeks, months, years] as mutually agreed. The policy terms and condition will remain same.

The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Since this is a special offer, do respond no later than [Date response required by], to ensure our continued service under the same scheme.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Extension of Employment (8)

Sample Template

Date: (dd/mm/yy)

To,

Name of the Employee / Recipient 

Complete Address

City, State and Zip Code

Subject: Regarding the extension of your employment

Dear [Name],

You have been a valued employee of our ___________ (project name) for the past _______________ (duration) and we have been extremely happy with your performance and management skills. (Same as above)

We have been pleased with the results of the internal evaluation and feedback from the clients you have dealt with and we would be interested in offering a renewal in the employment as part of our fulltime company workforce.

Please confirm the acceptance in writing or otherwise to this offer of extension.

Kindly respond on or before [Date response required by], to ensure the continuous of work without any disruption.

Yours Sincerely,

For (company name Pvt. Ltd.)

Renewal of Employment (7)

(Sample template to be written by a company to its employee)

Note: Also known as Employee contract renewal letter, Extension of Employee Contract, Employment extension agreement template, Sample letter for employee renewal letter, Employee contract extension letter, Employment contract renewal sample

Date: (dd/mm/yy)

To,

Name of the Employee / Recipient 

Complete Address

City, State and Zip Code

Subject: Regarding the renewal of your employment

Dear [Name],

You have been a valued employee of our ___________department for the past _______________(duration) and we have been extremely happy with your performance and skills .

We would like our association to continue in mutual benefit and we would be interested in offering a renewal in the employment for a further term of ____________[weeks, months, years].

Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure the continuous of work without any disruption.

We await a positive response from you and wish you the very best.

Yours Sincerely,

For (company name Pvt. Ltd.)

(Signature/Stamp as applicable)

Name of the Manager

Designation

Renewal of Contract (6)

Employment Contract renewal request letter

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract renewal letter format

Your Full Name                                            

Date: (dd/mm/yy)

Name of the Employee (Company/Individual) 

Name of the Manager, Designation

Company Name

Address and Zip Code

Subject:  Employment Contract renewal request letter

Respected Mr.(Name)/Ms. (Name)

I, ___________(name), has been an employee of your company in the _______________ since __________(duration). My work contract is due to expire on _______date) and am writing to request a renewal of the contract for extended employment.

I have been part of several projects in the past _______(duration) and have developed close working rapport with the internal teams and external clients.  My work has been valued and appreciated by the management and am attaching some letters of appreciation from my seniors regarding my performance.

Kindly look into the same before the expiry of my contract expiring date and would be grateful to be able to continue my employment and working contract.

Thanking you in for your time and consideration.

Yours Faithfully,

(Signature/Stamp as applicable)

Name of the Employee

Designation

Renewal of Contract (5)

Renewal of Employment Contract

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract renewal letter format

Date: (dd/mm/yy)

Name of the Employee (Company/Individual)

Designation:

Address and Zip Code

Subject: Extension of contractual arrangement of Employment

With reference to our earlier correspondence; Reference No. ________ dated ________.

We are pleased to offer you an extension of your employment contract with us for a further period of (weeks/months/years) or (From _______ to ______) with effect from________(Date).

All our agreed terms from the earlier contract dated _______ (Date) would remain the same.

Thanking you.

Yours Faithfully,

For company name Pvt. Ltd.

(Signature/Stamp as applicable)

Name of the Sender

Designation

Renewal of Driving License (4)

Sample Template

Note: Also known as License renewal letter, License renewal letter template, Driving License renewal, Labour License renewal Letter, Trading License renewal letter

Your Full Name                                            

(In case of individual writing)                                                  Complete Address

                 Or                                                                      City, State& Pin code

Company’s Letter Head                                        Telephone No. or Mobile No.

(In case company is writing)                                                         Email Address

                                                                                        Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Renewal of License

Respected Sir/Madam,

I, __________________, would like to renew my driving license expiring on ____________(date).

Details of the original license are also mentioned below. Kindly provide the application form and procedure for the new license.

Original License No: ______

Original Date of Issue: ______

Issued Place: ___________

Receipt No. /Challan. No (If Any): __________

Renewal Fee Details (If Any)___________

Personal details for renewal:

Thanking you for your guidance.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Renewal of License (3)

Sample Template

Note: Also known as License renewal letter, License renewal letter template, Driving License renewal, Labour License renewal Letter, Trading License renewal letter

         Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Renewal of License

Respected Sir/Madam,

I, __________________, would like to renew the trading license for a period of 2 more years starting (Date) ___________ to End Date __________.

Details of the Original License are also mentioned below. Attached is the duly filled form required with the renewal fee for the Renewal of License for further period of 2 years.

Original License No: ______

Original Date of Issue: ______

Issued Place: ___________

Receipt No. / Challan. No (If Any): __________

Renewal Fee Details (If Any) ___________

Details of Form attached for renewal:

Please do the needful and send me the renewed Trading License at the earliest and oblige. Thanking you for your assistance.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Renewal of Lease (2)

Sample Template

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract Renewal letter format

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of our lease expiring on _________(Date)

Dear [Name],

Refer to the License Agreement between [Name of the Owner] and [Name of tenant] dated [Date]. The term is set to lapse on [Date]. The lease arrangement is open for renewal for a period of _________ [weeks, months, years.

We have been extremely happy with our business association and would be interested in offering a renewal of the lease with the updated terms and conditions.  Kindly confirm in writing to your acceptance or otherwise to this offer of extension. If you need to go in for further negotiation do highlight the same.

Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.

We look forward to hearing from you.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Renewal of Agreement (1)

Sample Template

Note: Also known as Agreement Renewal Letter/ Agreement Extension letter, Lease Renewal letter, Lease extension Agreement, Lease Extension template, Contract extension letter, Contract renewal letter, Contract Renewal letter format

  Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of our agreement?

Dear [Name],

Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date].  The term is set to lapse on [Date].

We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years].

Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.

We look forward to hearing from you.

Yours Sincerely,

(Signature/Stamp as applicable)

Name of the Sender (Company/Individual)

Renewal of a Passport

Sample Template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of your passport (Old Passport Number: _____

Dear [Name],

We are pleased to send this confirmation of the renewal of your passport no: _____________basis your new application dated____________ for a further duration of ____________[weeks, months, years].

The terms and conditions of renewal have been attached with this letter which is being couriered prior to the dispatch of your new passport.

You may call our customer service (Mon to Fri: 10m to 6pm) or write in with queries if any.

Yours Sincerely,
 

(Signature/Stamp)

Name of the Sender (Company/Individual)

Designation:

Place:

Renewal of an Insurance Policy

Sample Template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of your insurance policy (Reference Policy Number: _________) 

Dear [Name],
You have been a valued customer of  ___________(organisation/bank name) the past _______________(duration). We are privileged to be of service to you and are extremely grateful for your patronage and would like to confirm the renewal of your insurance policy ___________for a further term of ____________[weeks, months, years] as mutually agreed.

The terms and conditions of renewal have been attached with this letter. Kindly read carefully acknowledge the same. Since this is a special offer, do respond no later than [Date response required by], to ensure our continued service under the same scheme.

Yours Sincerely,

(Signature/Stamp)

Name of the Sender 

(Company/Individual)

Letter of Renewal of License

Sample Template

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Sub : Renewal of License

Respected Sir/Madam,

I, __________________, would like to renew the trading license for a period of 2 more years starting (Date)___________ to End Date __________.

Details of the Original License is also mentioned below. Attached is the duly filled form required for Renewal of License.

Original License No: ______

Original Date of Issue: ______

Issued Place: ___________

Receipt No. /Challan. No (If Any): __________

Renewal Fee Details (If Any)___________

Details of Form attached for renewal:

Thanking you,

YoursSincerely,

(Signature/Stamp)

Name of the Sender (Company/Individual)

Renewal of an Agreement

Sample Format

Date: (dd/mm/yy)

To,

Name of the Recipient (Company/Individual)

Address and Zip Code

Subject: Regarding the renewal of our agreement

Dear [Name],

Refer to the License Agreement between [Name of the Owner] and [Name of renter] dated [Date]. The term is set to lapse on [Date].

We have been extremely happy with our association and we would be interested in offering a renewal in the Agreement for a further term of [weeks, months, years.

Kindly confirm in writing to your acceptance or otherwise to this offer of extension. Kindly respond no later than [Date response required by], to ensure continuous service to our tenants.

We look forward to hearing from you.

Yours Sincerely,

 

(Signature/Stamp)

Name of the Sender (Company/Individual)

Contract Renewal Letter

Sample Template

Date ____________

Name of the employee

Address ____________

___________________

 Subject: Contral Renewal 

Dear Sir,

We invite a reference to our earlier letter No. ________ dated ________.

Your contract is extended for a period of ____ from _______ (PERIOD) to ______, with effect from________ (DATE).

All the other terms and conditions of the letter dated _______ (DATE) referred to above would remain the same.

Thanking you,

Yours Faithfully,

Signature

Name

Designation

(HR & ADMIN.)