Assistant Manager- Administration

Job description

? Coordination for printing of visiting cards, issuing of access cards and ID cards to new employees. ? Procurement of good quality office stationery items and paper for office use. ? Responding to emails/complaints, issues raised by employees and providing solutions and assistance. ? Maintaining the records of entry and exit details and ensuring security within the office premises. Ensuring gu... ? Coordination for printing of visiting cards, issuing of access cards and ID cards to new employees. ? Procurement of good quality office stationery items and paper for office use. ? Responding to emails/complaints, issues raised by employees and providing solutions and assistance. ? Maintaining the records of entry and exit details and ensuring security within the office premises. Ensuring guards are performing their duties as per the requirements. ? Dealing with routine office emergencies and crisis management and organizing fire drills and fire and safety protocols. ? Work on the green compliance reporting and sustainability initiatives and certifications. ? Responsible for maintenance of air conditioners, fire and electric panel, security and all other office systems and ensuring proper maintenance support is available. ? Responsible for procurement of furniture and other assets, getting them added to assets register with Company IDs and getting them insured after coordinating with finance. ? Ensure all statutory compliances related to administrative aspects and liaise with concerned agencies / Govt. departments as required - electricity board, Municipal Corporation, telephone provider and others. ? Responsible for vendor management and getting the contracts done. ? Responsible for upkeep of the office and getting repairs done. ? Responsible for allotment of parking slots and sharing monthly deduction sheets with HR. ? Responsible for submission of budget to finance and track and reforecast during the year ? Responsible for bookings and on time submission of bills related to cabs and other expenses to Finance. ? Responsible for creation of purchase orders and submission of invoices to finance after checking the quality and quantity of ordered product/checking the service levels in case of service contracts. ? Monitor and ensure the facility is maintained in proper, hygienic, and clean conditions all the time. ? To ensure that the office pantry and office consumables are well stocked, and that the pantry staff are performing their duties to office expectations and requirements. ? Responsible for disposal of old assets and maintenance of store. ? Helping HR department in organizing various events etc. ? Coordinating with building management on maintenance issues. ? Responsible for any work related to lease deed registration. Any other duties assigned from time to time. Read More

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