What is Acknowledgement ?
An acknowledgement letter, sometimes simply called an acknowledgement, is a formal written notice of recognition of a fact, a situation, an event or an action that has taken place. An acknowledgement is a courteous response to the correspondence and association between you and the recipient. It usually mentions a specific person or an organization and the type of help you received. Acknowledgement letters allow those associated with you to know that you value their time and opinion. A well written letter of acknowledgement shows polite professionalism and sincere appreciation and can be used in different situations.
For example, a student may write an acknowledgement for a project or thesis to show appreciation to all those who may have helped him/her with the research or contributed in some way or the other to the project. This letter acknowledges the support you have received while working on the project; it is not meant to thank people for general type of assistance but for special aid that was given during that particular assignment. Another example is when a student completes and submits an academic report to the college for evaluation; the college will issue an acknowledgement for project report that the student submitted.
One may also write a donation acknowledgement letter to express gratitude for donations/gifts received or favors granted. A person, or a company, can also write an acknowledgement receipt, which serves as a written verification for goods received or services rendered. A company or an individual may issue an acknowledgement letter to express awareness of transactions, scheduled meetings, memos or notices received and so on. In these cases, an acknowledgement letter may also be used as a legal reference in the future.
Many companies issue acknowledgement letters for complaints or queries received to reassure their customers of a swift response and to cement a personal bond with their customers. Acknowledgement letter are instrumental in helping individuals and companies generate healthy business relationships.
While writing an acknowledgement letter the most important thing to remember is to be brief and to be very specific. It is important that you mention people’s names, events, transaction amounts, dates and places as accurately as possible. If possible and whenever required, you can also include a copy of the notice, bill, invoice, memo or invitation which you are acknowledging, for further reference. It will help if you start on a positive and polite note and maintain that tone throughout the letter. As with any formal letter writing it is best to avoid slang and to proofread and edit your letter at least once before issuing it.
Below are several sample and template of acknowledgment letter which you may find useful…check them out!